New and Emerging ACT Aboriginal and Torres Strait Islander Organisation Support Program for 2018-19
Applications open: 9am Friday 30 November 2018 (Eastern Standard Time)
Applications close: 5pm Friday 25 January 2019 (Eastern Standard Time)
Please read these guidelines carefully before completing your business case for assessment. The ACT Government is committed to making its information, services, events and venues, accessible to as many people as possible.
The ACT Government is committed to partnering with Aboriginal and Torres Strait Islander Canberrans to improve the wellbeing of our first peoples so that all Canberrans can participate fully in the life of our city.
The ACT Government is pleased to announce the availability of the New and Emerging ACT Aboriginal and Torres Strait Islander Organisation Support Program (NEO Support Program) in 2018‑19.
The objective of the NEO Support Program is to support new and emerging Aboriginal and Torres Strait Islander organisations to develop culturally appropriate services for Aboriginal and Torres Strait Islander people living in the ACT.
The NEO Support Program is a key initiative supporting the ACT Aboriginal and Torres Strait Islander Agreement 2015-18 Key Focus Areas of Employment and economic independence; Connecting the community; Cultural identity; Education and Leadership.
In 2018-19 a number of changes have been made to the NEO Support Program to fit the needs of the community.
These changes are a result of feedback from consultations when developing the 2017-18 NEO Support Program and community discussions.
The changes relate to the amount of funding available to applicants under the program, the requirement that applicants submit a considered business case to apply for funding, widening the criteria of entities able to apply under the program, and allowing access to the program across the ACT and Canberra Region.
Changes to the New and Emerging ACT Aboriginal and Torres Strait Islander Organisation Support Program
The NEO Support Program has been refreshed to allow applicants to submit a business case they feel meets the requirements of these guidelines.
Business cases are due to the Community Services Directorate Service Funding Support team by 5pm, 25 January 2019 and can be provided by email or mail.
In the business case, applicants can apply for funding up to the amount of $25,000 for the NEO Support Program in 2018-19.
Other changes to the NEO Support Program indicates the widening of criteria to allow an existing or established organisation to auspice a new service that will become a separate organisation over time.
Finally, access to the NEO Support Program is now available across the ACT and the Canberra Region.
The Canberra Region is defined as the Australian Capital Territory and the New South Wales Members Council including Bega Valley, Eurobodalla, Goulburn-Mulwaree, Hilltops, Queanbeyan-Palerang, Snowy Monaro, Upper Lachlan and Yass Valley.
This initiative aims to support new and emerging ACT Aboriginal and Torres Strait Islander organisations in developing culturally appropriate services for the ACT Aboriginal and Torres Strait Islander community, and will:
- facilitate community controlled leadership to develop culturally appropriate services;
- embed culture;
- harness existing community capacity and its leaders;
- implement good governance;
- establish trusting partnerships; and
- use a community development approach.
Total funding of $100,000 (GST exclusive) is available over four years, with allocation of $25,000 available each year from 2017-18 for new and emerging Aboriginal and Torres Strait Islander controlled organisations.
Funding support of up to $25,000 is available under the NEO Support Program in 2018-19 to assist eligible organisations with the set-up costs including, but not limited to business or strategic planning and program design.
Organisation Eligibility Requirements
Only Aboriginal and Torres Strait Islander Community Controlled Organisations need apply.
Eligible applicants must develop a business case to apply for the funding under the NEO Support Program. The business case must be supported by evidence in regard to the eligibility requirements. The business case will also be assessed against the criteria outlined at section 7.
Organisations must meet the following eligibility requirements:
- must be a not-for-profit Aboriginal and/or Torres Strait Islander Community Controlled Organisation and must provide evidence of this, including a copy of the organisation’s Certificate of Incorporation and Constitution;
- must have an Australian Company Number (ACN) or an Australian Business Number (ABN);
- must be an organisation established to provide culturally appropriate services to the ACT Aboriginal and Torres Strait Islander community; this can be evidenced by providing a curriculum vitae with two (2) referees who will be contacted;
- must be an emerging enterprise – that is: an Aboriginal and Torres Strait Islander emerging organisation or entity that is newly established (less than 5 years) and is continuing to build its capability and connection within Aboriginal and Torres Strait Islander communities. It is assumed that an emerging enterprise may need additional supports to grow and sustain its place in the community.
- the Board and management of the organisation must collectively have the qualifications, skills, experience and reputational standing to manage the proposed business; this can be evidenced by providing a curriculum vitae with two (2) referees who will be contacted;
- organisations must submit names of all directors on the board, and Chief Executive Officer and the Financial Officer (or equivalent positions);
- must demonstrate their connection with the ACT Aboriginal and Torres Strait Islander community (for example, through letters of support and/or by providing a curriculum vitae with two (2) referees whom will be contacted);
- have no overdue reporting obligations for any previous ACT Government grant including evaluations, acquittal reports and audited financial statements; and
- have not received funding from another source for the same or similar purpose.
Please note: Only one (1) application per eligible organisation is allowed. If you do not comply with the above eligibility requirements, your application will not be assessed for funding.
Exclusions on the use of Support Program Funding
Funding will exclude (but not limited to):
- projects that do not contribute to the aim of the NEO Support Program;
- capital works including the cost of repairs, extensions or renovation to buildings as well as the maintenance or promotion of places of worship;
- projects where alternative sources of funding are more appropriate;
- projects that are a duplication of an existing service, program, project or event;
- projects which have a political or religious purpose or objective;
- salaries where the salary form part of the organisations/individual usual responsibility;
- recurrent operating or maintenance costs for day-to-day operations of the organisation;
- retrospective costs — projects or purchases which have already taken place;
- commitments such as contracts, hire purchases or rental agreements for any goods beyond the period funded;
- purchase or lease of real estate;
- purchase or lease of motor vehicles, motorcycles or bicycles;
- festivals, parties and celebrations;
- prize money; and
- projects which are deemed to be inappropriate and offensive.
Eligible applicants must develop a business case to apply for the funding under the NEO Support Program. The business case will be assessed against the criteria outlined in this section, and must be supported by evidence in support of the eligibility requirements at section 5.1.
A Panel of Assessors (Panel) will assess all business cases and recommend eligibility and priority within the available funds.
All eligible funding applications will be assessed against the following selection criteria:
- Capacity. The business case demonstrates that the organisation has the capacity to deliver a culturally appropriate service and manage the funding.
- Outcomes. The business case demonstrates how the culturally appropriate service will produce outcomes for the ACT Aboriginal and Torres Strait Islander community.
- Sustainability. The business case demonstrates how the culturally appropriate service will maintain outcomes beyond the funding period.
- Timeframes and Budget. The timeframe is realistic and clearly details the key milestones to achieve a culturally appropriate service. The budget is realistic and clearly details all expenditure for the project and demonstrates value for money.
Funding decisions are usually notified within sixty (60) working days of each funding round closing.
The Panel will consist of the following representatives:
- An Aboriginal and/or Torres Strait Islander officer from OATSIA.
- An officer from the ACT Public Service who identifies as an Aboriginal and Torres Strait Islander person.
- An officer from the ACT Public Service who does not identify as an Aboriginal and Torres Strait Islander person; and
- A member of the ACT Aboriginal and Torres Strait Elected Body.
You will be advised of the outcome of your proposal in writing as soon as a decision has been announced by the Minister for Aboriginal and Torres Strait Islander Affairs.
Accepting Support Program Funding
Support Program Requirements
Successful organisations will be required to enter into an Agreement with the ACT Government setting out the terms and conditions for which funding will be provided, including acquittal requirements within the agreed timeframe; this Agreement will be an Offer of Grant.
Funds may be spent only on items and activities specified in the Agreement. Any unspent funds must be returned to the Community Services Directorate.
Support program recipients must ensure that the assistance provided by the ACT Government is appropriately acknowledged in any promotional or other materials. The ACT Government’s Branding Guidelines and “Supported By” logo are accessible at www.grants.act.gov.au/acknowledging
If you wish to vary your Agreement in any way, you must first obtain written permission from OATSIA by emailing CSDServiceFundingSupport@act.gov.au
The names, project descriptions and funding amount of all successful applications will be posted on the Community Services Directorate website at http://www.strongfamilies.act.gov.au/ following the assessment process; by accepting a grant you agree to this requirement.
All successful organisations must expend the funds within the timeframes nominated in the Offer of Grant; this is normally twelve (12) months of receipt of funds or at the completion of the activity, whichever is sooner.
An acquittal of the support program funding must be provided by the date specified in the Offer of Grant. Any unexpended funds are to be returned at the time of acquitting the funds. An acquittal form and reporting form (if required) will be supplied to successful applicants with their Offer of Grant.
We require you to keep ALL receipts and submit them with your acquittal form.
Please note: To be eligible for funding in future grants rounds, applicants must meet all acquittal and reporting requirements.
For many projects an Organisation must carry at least $10 million in Public Liability Insurance. The requirement to have insurance and the level required is determined by an assessment of the risks and liabilities of the proposal. Usually low risk proposals are not required to have additional insurance. Organisations who apply will be asked to provide a copy of their insurance with the application form. If additional insurance is required successful applicants will be notified in their Offer of Grant.
Important Information for Applicants
When to submit your application
- Applications open 9am, Friday 30 November 2018 (Eastern Standard Time)
- Applications close 5pm, Friday 25 January 2019 (Eastern Standard Time)
Please note: applications received after the closing date and time will not be accepted.
How to submit your application
All applications must be submitted to OATSIA either by email at:
or by mail to:
NEO Support Program Officer
Service Funding Support
Community Services Directorate
GPO Box 158
Canberra ACT 2016
ALL SUPPORTING DOCUMENTATION MUST BE SUBMITTED WITH THE SUPPORT PROGRAM APPLICATION.
If your application does not include all required documentation it may be deemed ineligible.
Any additional information provided by the Community Services Directorate as part of this Support Program will be posted online at www.strongfamilies.act.gov.au
In addition all business cases that have started or submitted an application form will be notified by email to the address that was registered with the Community Services Directorate.
What you can expect
A complaint is defined as an expression of dissatisfaction in relation to the application process and/or an unsuccessful application for funding in the NEO Support Program.
You or your representatives have the right to raise your concerns. This information supports us to improve services and supports your right to ask questions about the Support Program application process as well as decisions made in relation to an unsuccessful application.
You can expect to:
- be treated respectfully, fairly and in confidence;
- have your concerns dealt with as soon as possible;
- be informed of progress; and
- be told of the outcome.