2019 Guidelines - Round 2
OPEN: 4 February 2019 (9am)
CLOSES: 5 March 2019 (4pm) (Eastern Standard Time)
Round Two applications are open for cultural activities or for events to be held in May 2019 to July 2019.
Please read these guidelines carefully before completing your application form online.
The ACT Government is pleased to announce the opening of the Aboriginal and Torres Strait Islander Cultural Grants Program (Cultural Grants Program) for 2018-19.
The Cultural Grants Program has been established under the ACT Aboriginal and Torres Strait Islander Agreement to support the key focus areas of Cultural Identity, and Connecting Community, and plays an integral part in achieving the shared vision of Stronger Families and self‑determination.
In 2018-19, a number of changes have been made to the Cultural Grants Program that make the grants more accessible, and to meet the needs of the community.
These changes are a result of feedback from past grant recipients and community discussions, and relate to Cultural grants being accessible in successive years; Cultural grants being available to the ACT and Canberra Region, and specific rounds of Cultural grants being available prior to culturally significant events during the year.
To further enhance the Cultural Grants Program, in some circumstances the ACT Office for Aboriginal and Torres Strait Islander Affairs (OATSIA) may contact successful grant recipients and extend invitations to take part in activities or initiatives across the ACT public and private sectors that relate to the grant. For example Cultural grant recipients may be encouraged to link with local arts institutions about their activity/event.
Changes to the Cultural Grants Program in 2018-19
Previously, Cultural Grants formed part of a suite of grants, with similar administrative guidelines, to support Aboriginal and Torres Strait Islander people to connect to educational and leadership opportunities, and promote culture to the broader Canberra community.
Changes to the Cultural Grants Program administrative requirements has meant Cultural grants are now a stand-alone program. The Aboriginal and Torres Strait Islander Leadership and Scholarship Grants have separate guidelines. Please see www.strongfamilies.act.gov.au for further information.
Key changes to the Cultural Grants Program in 2018-19 include:
- specific rounds to be administered prior to periods of culturally significant events;
- availability to Aboriginal and Torres Strait Islander individuals and Organisationsin the ACT and Canberra Region; and
- applications can be made in successive years.
The Cultural Grants Program aims to encourage and support Aboriginal and Torres Strait Islander individuals or Community Organisations to apply for a grant, to assist in a program or event within the ACT that will support Aboriginal and Torres Strait Islander people to celebrate or strengthen cultural heritage, and/or promote wider understanding of the cultures of Aboriginal and Torres Strait Islander peoples living in the ACT community.
Total funding of $26,200 (GST exclusive) is available for the Cultural Grants Program round 2 in 2018-19.
Individuals may apply for a Cultural grant for an amount up to $3,000 (GST exclusive) and Community Organisations may apply for a Cultural grant for an amount up to $5,000 (GST exclusive).
Please note: You can apply for a grant up to the amount specified above for an individual or community organisation. It is at the discretion of the selection panel as to whether you will receive the full amount requested.
If you are applying for a Cultural grant, you must consider a category detailed under 4.1 that best describes your project. Cultural grant activities/events must take place within the ACT.
The Cultural Grants will be made available prior to culturally significant events throughout the year. Future Rounds will open in February 2019, April 2019 and October 2019.
Cultural Grant Categories
There are four distinct categories that you can apply for.
Please note: only one (1) application can be submitted, you should consider the main purpose of your project and choose the most suitable category.
This category supports Aboriginal and Torres Strait Islander people of the ACT and Canberra Region to support projects, programs or activities within the ACT that promote wider community awareness of Aboriginal and Torres Strait Islander cultures and cultural expression.
This category supports Aboriginal and Torres Strait Islander people of the ACT and Canberra Region to develop projects, programs or activities within the ACT, and for the benefit of the ACT Aboriginal and Torres Strait Islander community.
This category supports Aboriginal and Torres Strait Islander people of the ACT and Canberra Region to support specific projects that mark significant annual cultural milestones or celebrations within the ACT such as but not limited to National Sorry Day, Reconciliation Day, Reconciliation Week, Mabo Day, NAIDOC Week.
This category supports Aboriginal and Torres Strait Islander people of the ACT and Canberra Region to undertake Activities/Projects that will support Cultural Performances within the ACT.
Eligibility for an Individual
To be considered eligible for the Cultural grants, you must meet the following requirements:
- reside in the ACT or surrounding Canberra region (proof of ACT or surrounding Canberra Region residency must be attached with application);
- provide proof of Aboriginal and Torres Strait Islander descent;
- have not received funding from another source for the same purpose; and
- have no overdue reporting obligations for any previous ACT Government grant including: evaluations, acquittal reports and audited financial statements.
Please note: Lack of clarification and supporting evidence may deem your application ineligible.
If you have received a Cultural grant in the previous financial year, you are eligible to apply, however priority will be given to new applicants in the respective assessment period, and any grants you have received in the past must be acquitted.
- Only one (1) application per individual is allowed.
- Individuals that are applying for a Cultural grant must be 18 years or older. Individuals that are not 18 or older, must have a Parent or Guardian submit an application on their behalf.
Eligibility for an Organisation
To be considered eligible for a Cultural grant, Organisations must meet the following eligibility requirements:
- be a non-government, incorporated entity that is not-for-profit;
- have no overdue reporting obligations for any previous ACT Government grant including: evaluations, acquittal reports and audited financial statements;
- have not received funding from another source to deliver or provide the same or similar project/program; and
- provide a service/program which will be located primarily in the ACT and primarily for the benefit of ACT residents.
Please Note: An Organisation that is not an incorporated entity, must be auspiced by an incorporated entity with an Australian Business Number (ABN) and/or Indigenous Incorporation Number (ICN).
If the organisation has received a Cultural grant in the previous financial year, the organisation is eligible to apply, however priority will be given to new applicants in the respective assessment period – and any previous grants must be acquitted.
Supporting Documents for an Individual
ACT and Canberra Region residency:
Applicants must provide a copy of their ACT or Canberra Region Drivers Licence or ACT or Canberra Region Proof of Identity Card (in colour) along with one of the following documents;
- Contract of purchase, current lease or rental document for relevant premises prepared by a real estate agency, ACT Government or Canberra Region Council (a receipt only is not acceptable).
- ACT or Canberra Region Revenue Office rates notice (current).
- Land tax valuation notice (current).
- Utilities account relating to the applicant's nominated residential address (paid within the last three (3) months).
- Department of Defence minute confirmation of address supported by a defence identification card.
- Letter from approved university residences accompanied by a student identity card from that university.
- Mail from Centrelink and/or Medicare received by post at the nominated physical address within the last three (3) months.
- Utility provider welcome letter or bundle advice relating the applicant's nominated residential address (received within the last three (3) months).
- Current ACT or Canberra Region registration renewal notice received at the applicant's nominated residential address.
- Mail from an Australian Government Department or ACT Government received at the applicant's nominated residential address (received within the last three (3) months).
Information on how to apply for an ACT Proof of Identity Card can be found on the Access Canberra
Obligations of Auspicing Body
The Auspicing Body will:
- Be the applicant for this grant funding and if successful contract directly with the Community Services Directorate for the receipt of grant funding, and comply with all grant funding contractual obligations, including the provision of progress reports, final reports and financial acquittal documentation.
- Be the entity that will accept the grant funding for the project and administer the funding in accordance with the Grant Guidelines and Letter of Offer.
- Disburse grant funding to the Auspiced Party in accordance with the Grant Guidelines and Letter of Offer and not unreasonably withhold funding from the Auspiced Party for the implementation of the Project.
Please note: If you do not comply with the above eligibility requirements, your application will not be assessed for funding.
Confirmation of Aboriginality
For an Individual
Successful applicants must provide with their application, satisfactory evidence of their Aboriginal and Torres Strait Islander descent as eligibility is limited to persons:
- of Aboriginal and Torres Strait Islander descent;
- who identify as an Aboriginal and Torres Strait Islander person; and
- who are accepted as being of Aboriginal and Torres Strait Islander descent in the community where they currently or have previously lived.
To confirm your status as an Aboriginal and Torres Strait Islander person, you must obtain confirmation in written form (Confirmation of Aboriginal or Torres Strait Islander descent) from an Aboriginal or Torres Strait Islander organisation within the community in which you live or have previously lived.
If your application is successful, you will be required to provide a certified copy of this document within three (3) months of the Letter of Offer to receive the grant. As it may take some time to go through this process OATSIA recommends you approach the appropriate Organisation at the time of lodging your grant application.
For an Organisation
Organisations applying for a Cultural Grant do not have to be an Aboriginal and/or Torres Strait Islander Organisation. However, Organisations will need to demonstrate that the program or activity they are applying for will be of benefit to ACT Aboriginal and Torres Strait Islander community. Applicants must also demonstrate their connection with the ACT Aboriginal and Torres Strait Islander community.
Exclusions on the use of Grant Funding
Funding will exclude (but not limited to):
- activities that do not contribute to the aim of the Cultural grant program;
- ongoing funding;
- activities where alternative sources of funding are more appropriate;
- activities that promote a political or religious agenda;
- retrospective costs —activities which have already taken place;
- commitments such as contracts, hire purchase or rental agreements;
- activities that are deemed to be inappropriate or offensive;
- activities or events that do not benefit the ACT Aboriginal and Torres Strait Islander community.
In the application, you must address the Assessment Criteria to demonstrate:
- Capacity. The proposal demonstrates that the individual or organisation has the capacity to manage the funding.
- Outcomes. The proposal must have a clear outcome for the initiative or program.
- Sustainability. The proposal outlines how the initiative or program will benefit beyond the funding period.
- Timeframes and Budget. The timeframe is realistic and clearly details the key milestones to achieve the outcome.
Please note: Failure to address each assessment criteria may deem your application ineligible.
A Panel of Assessors (Panel) will review all applications received against the applicants the assessment criterion.
The Panel will make their recommendation based on the information provided in the application within the available funding.
The Panel will consist of the following representatives:
- An Aboriginal and/or Torres Strait Islander officer from OATSIA.
- An officer from the ACT Public Service who does identify as an Aboriginal or Torres Strait Islander person.
- An officer from the ACT Public Service who does not identify as an Aboriginal or Torres Strait Islander person.
You will be advised of the outcome of your application in writing as soon as a decision has been made by the delegate.
Announcements of recipients will be made by the ACT Minister for Aboriginal and Torres Strait Islander Affairs.
Accepting a Grant
- Successful applicants will be required to enter into an Agreement with the ACT Government setting out the terms and conditions for which funding will be provided, including acquittal requirements within the agreed timeframe; this Agreement will be either a Deed of Grant or Letter of Offer.
- Funds may be spent only on items and activities specified in the Agreement. Any unspent funds must be returned to the Community Services Directorate.
- Grant recipients must ensure that the financial assistance provided by the ACT Government is appropriately acknowledged in any promotional or other materials. ACT Government’s Branding Guidelines and “Supported By” logo are accessible on the Grants website
- If you wish to vary your Agreement in any way, you must first obtain written permission from the Delegate, Office for Aboriginal and Torres Strait Islander Affairs by emailing CSDServiceFundingSupport@act.gov.au
- The names, project descriptions and funding amount of all successful applications will be posted on the Community Services Directorate website following the assessment process, by accepting a grant you agree to this requirement.
All Grant recipients must expend the funds within the timeframes nominated in the Deed of Grant or Letter of Offer; this is normally within 12 months of receipt of funds or at the completion of the activity, whichever is sooner.
An acquittal of the grant must be provided within 30 days of the completion of the grant activity, or by the date specified in the Letter of Offer, any unexpended funds are to be returned at the time of acquitting the grant. An acquittal form and reporting form (if required) will be supplied to successful applicants with their Agreement.
The ACT Government requires you to keep ALL receipts and submit them with your acquittal form.
Please note: To be eligible for funding in future grants rounds, applicants must meet all acquittal and reporting requirements.
Failure to acquit grants will result in an individual or organisation being assessed as ineligible to receive any future Community Services Directorate grants.
For many projects an Organisation must carry at least $10 million in Public Liability Insurance. The requirement to have insurance and the level required is determined by an assessment of the risks and liabilities of the proposal. Usually low risk proposals are not required to have additional insurance. Organisations who apply will be asked to provide a copy of their insurance with the application form. If additional insurance is required successful applicants will be notified in their Deed of Grant or Letter of Offer.
For individuals, successful applicants will be notified in their Letter of Offer if insurance is required.
Important Information for Applicants
When to submit your application
Round One applications open at 12 pm on Friday 16 November 2018 and close at 5 pm on Friday 14 December 2018 (Eastern Standard Time) for cultural activities or events to be held in February to July 2019.
How to submit your application
All applications must be submitted via the online Aboriginal and Torres Strait Islander Cultural Grants Application Form
All applicants that have started or submitted an online application form will be notified by email to the address that was registered with Smartygrants.
Hardcopy or email applications will not be accepted.
If you are having any difficulty in accessing the Application Form please contact the Cultural Grants Officer on (02) 6205 5313 during business hours, or email CSDServiceFundingSupport@act.gov.au
You will need to create a log in to begin your application. You may begin anywhere in the Application Form. Please ensure you save as you go. If an error occurs, please contact the Cultural Grants Officer and quote your application number.
Navigating (moving through) the application form
On the right hand side of every screen, there is a box which links directly to every page of the application. Click on any page to jump directly to that page. You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.
Saving your draft application and returning
You can press 'save' at any point and log out. When you log back in, your draft application will be saved and you can start where you left off.
Submitting your application
The submit button is on the final page. You will not be able to submit your application until all the questions are completed.
Attachments and support documents
You may wish to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, on a zip drive, or similar. If you are not able to upload a document, please contact the Cultural Grants Officer for support.
Completing an application in a group/team
A number of people can work on an application using the same log in details provided that only one person is working on the application at any given time. Ensure you save as you go.
Once you have completed your application it will be submitted to the Cultural Grants Officer.
Please Note: The Cultural Grants Officer is unable to view your application until it is submitted.
ALL SUPPORTING DOCUMENTATION MUST BE SUBMITTED WITH THE GRANT APPLICATION.
If your application does not include all required documentation it may be deemed ineligible. You can upload supporting documentation to your application at specific parts of the Application Form.
Smartygrants provides an online help guide for applicants. This guide will explain the essential steps you need to take to complete and submit your form. The help guide is accessible on the Smartygrants website
Any additional information provided by the Community Services Directorate as part of this Grant Program will be posted online at Strong Families website
In addition all applicants that have started or submitted an online application form will be notified by email to the address that was registered with Smartygrants.
A complaint is defined as an expression of dissatisfaction in relation to the application process and/or an unsuccessful application for a grant.
You or your representatives have the right to raise your concerns. This information supports us to improve services and supports your right to ask questions about the grant application process as well as decisions made in relation to an unsuccessful application.
You can expect to:
- be treated respectfully, fairly and in confidence;
- have your concerns dealt with as soon as possible;
- be informed of progress; and
- be advised of the outcome.
Important Information for Applicants
For more information, please contact the Cultural Grants Officer on (02) 6205 5313 during business hours, or email CSDServiceFundingSupport@act.gov.au and quote your application number.