In a life threatening emergency dial Triple Zero (000)

In a life threatening emergency dial Triple Zero (000)
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5124 0000


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6201 6111

Mental Health

Call Mental Health Triage on

1800 629 354

(free call except from mobiles or public phones) or

6205 1065

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For a poison emergency in Australia call

131126

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The Drug and Alcohol Help Line is available 24-hours, 7 days a week on

5124 9977

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For after hours urgent public health matters including environmental health, radiation safety, food poisoning and communicable disease management phone:

(02) 6205 1700

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24 hour health advice

1800 022 222

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Emergency help
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132 500

2020 ACT Reconciliation Day Grants Guidelines


OPEN: 23 October 2019
CLOSE: 6 December 2019
(5PM EST)

Applications are open for individuals and organisations to hold meaningful events in the lead-up to, during, or in support of the Reconciliation Day public holiday event on 1 June 2020.

Please read these guidelines carefully before completing your application form online. Information about how to submit your application is at point 10 below.

If you would like to talk to an officer from the ACT Office for Aboriginal and Torres Strait Islander Affairs about the 2020 ACT Reconciliation Day Grants Program, please call (02) 6207 9784.

For technical issues with SmartyGrants, please contact the Grants Officer by email on CSDServiceFundingSupport@act.gov.au

1. Introduction

The ACT Government is pleased to announce the opening of the 2020 ACT Reconciliation Day Grants Program (the Program).

The Program directly aligns with the Core Focus Area of Cultural Integrity from the ACT Aboriginal and Torres Strait Islander Agreement 2019-2028 which aims to support a society that fosters the aspirations of all Aboriginal and Torres Strait Islander people and contributes to the building of respectful, fair and sustainable communities.

Reconciliation is about building relationships, respect and trust between the broader Australian community and Aboriginal and Torres Strait Islander peoples. Reconciliation is not just about one day each year – rather it is a movement about addressing cultural change, attitudes and beliefs to raise our community’s understanding of our shared history.

The inaugural ACT Reconciliation Day initiative: Reconciliation in the Park was held on Monday 28 May 2018, in Glebe Park in the City.

In 2019, the ACT Government continued to support our community conversation about Reconciliation at the Reconciliation in the Park event on Monday 27 May 2019. The theme for National Reconciliation week was adopted: ‘Grounded in Truth, Walk Together with Courage’.

The Program provides funding to support individuals and organisations to hold meaningful initiatives in the lead-up to, during, or in support of the Reconciliation Day Public Holiday on 1 June 2020.

Preference will be given to individuals and organisations that can demonstrate incorporation of Aboriginal and Torres Strait Islander people and communities into their organisational structures (Designated Board membership, staff and senior management positions, advisory services). Specifically, the incorporation of Aboriginal and Torres Strait Islander people is to assist the individual or organisation to work in a culturally appropriate manner and in recognition of the need for including Aboriginal and Torres Strait Islander peoples and communities in service design and delivery.

The program for 2020 is limited to individuals and not-for-profit organisations. Education institutions and for-profit organisations are not eligible to apply for the 2020 Reconciliation Day Grants. However, individual students and student-led organisations that meet the eligibility criteria may apply to undertake activities at an education institution.

2. Aim

The 2020 ACT Reconciliation Day Grants Program (the Program) aims to support community organised events, which are held by individuals or organisations, with a strong focus on Reconciliation, specifically:

  1. promoting understanding of Aboriginal and Torres Strait Islander cultures in the wider community;
  2. celebrating and raising the significance of Aboriginal and Torres Strait Islander cultures in the wider community;
  3. promoting understanding of, and the impact on, Aboriginal and Torres Strait Islander peoples of past policies and historical events;
  4. delivering opportunities for children, young people and elders to be involved and have the ability to participate in community events that promote Reconciliation; and
  5. developing seminars and/or panel discussions on the importance of Reconciliation for all Australians.

3. Available Funding

Total funding of $50,000 (GST exclusive) is available for the Program.

Individuals or organisations can apply for a Reconciliation Day Grant for an amount up to $5,000 (GST exclusive).

Grants are one-off for the specified purpose and are not intended as a recurring funding source.

Please note: You can apply for a grant up to the amount specified above, however it is at the discretion of the assessment panel as to whether you will receive the full amount requested.

Preference will be given to individuals or organisations who can demonstrate incorporation of Aboriginal and Torres Strait Islander people and communities into their organisational structures (ie. Designated Board membership, staff and senior management positions, advisory services) to support the service design and delivery of culturally appropriate initiatives.

4. Eligibility Requirements

4.1 Eligibility for an individual

To be eligible for the Program, individuals must meet the following requirements:

  1. reside in the ACT or surrounding Canberra region including Wreck Bay (proof of ACT or surrounding Canberra Region residency must be attached with application) the event must take place in the ACT;
  2. have not received funding from another source for the same purpose in 2020; and
  3. have no overdue reporting obligations for any previous ACT Government grant including evaluations, acquittal reports and audited financial statements.

Please note: Lack of clarification and supporting evidence may deem your application ineligible. Only one (1) application per individual is allowed. Individuals that are applying for a Reconciliation Day grant must be 18 years or older. Individuals that are not 18 or older, must have a Parent or Guardian submit an application on their behalf.

4.2 Eligibility for an Organisation

To be eligible for the Program, organisations must meet the following requirements:

  1. be an incorporated entity (an organisation that is not an incorporated entity, must be auspiced by an incorporated entity with an Australian Business Number (ABN) and/or Indigenous Incorporation Number (ICN);
  2. provide an initiative in the ACT, for the benefit of ACT residents;
  3. have the qualifications, skills, experience and reputational standing to manage the proposed initiative;
  4. have a current public liability insurance policy with a cover of a minimum of $10 million; and
  5. have no overdue reporting obligations for any previous ACT Government grant including evaluations, acquittal reports and audited financial statements.

Please note: If you do not comply with the above eligibility requirements, your application will not be assessed for funding. Only one (1) application per eligible organisation is allowed.

4.3 Obligations of Auspicing Body

An auspicing body is an organisation that accepts the legal responsibility including financial accountability for a project. If your organisation is not a legal entity you will need to arrange for an organisation that has legal status to act as an auspicing body.

The Auspicing Body will:

  1. Be the applicant for this grant funding and if successful contract directly with the Community Services Directorate for the receipt of grant funding, and comply with all grant funding contractual obligations, including the provision of progress reports, final reports and financial acquittal documentation.
  2. Be the entity that will accept the grant funding for the project and administer the funding in accordance with the Grant Guidelines and Letter of Offer.
  3. Disburse grant funding to the Auspiced party in accordance with the Grant Guidelines and Letter of Offer and not unreasonably withhold funding from the Auspiced party for the implementation of the project.

Please note: If you do not comply with the above eligibility requirements, your application will not be assessed for funding.

5. Exclusions on the use of Grant Funding

Funding will exclude (but not limited to):

  1. projects that do not contribute to the aim of the Program;
  2. ongoing/recurrent funding;
  3. projects where alternative sources of funding are more appropriate;
  4. projects that are a duplication of an existing service, program, project or event;
  5. retrospective costs — projects or purchases which have already taken place;
  6. salaries where the salary form part of the organisations/individual usual responsibility;
  7. recurrent operating or maintenance costs for day-to-day operations of the organisation; and
  8. prize money; and
  9. projects which are deemed to be inappropriate and offensive.

6. Assessment Criteria

In the application, individuals and organisations must address the aim of the program and the Assessment Criteria to demonstrate:

  1. Capacity. The proposal demonstrates that the individual, organisation or education institution has the capacity to deliver the initiative and manage the funding.
  2. Outcomes. The proposal must have a clear outcome for the initiative.
  3. Timeframes and Budget. The timeframe is realistic and clearly details the key milestones to achieve the outcome. For-profit organisations and education institutions must outline how funding from the Program will support funding already provided (dollar-for-dollar) by the organisation or education institution for the initiative.
  4. Collaboration. The proposal demonstrates collaboration where several entities collectively submit an application to achieve an initiative.

7. Assessment Process

A Panel of Assessors (the Panel) will review all applications received against the Assessment Criteria.

The Panel will make its recommendation based on the information provided in the application within the available funding.

The Panel will consist of the following representatives:

  1. A representative of the ACT Aboriginal and Torres Strait Islander Elected Body.
  2. A representative of the ACT Reconciliation Council.
  3. An officer from the ACT Office for Aboriginal and Torres Strait Islander Affairs (OATSIA) who identifies as an Aboriginal and Torres Strait Islander person.
  4. An officer from the ACT Public Service who does not identify as an Aboriginal and Torres Strait Islander person.

All applicants will be formally advised in writing of the outcome of their Grant application.

8. Accepting a Grant

8.1 Grant Requirements

  1. Successful individuals and organisations will be required to enter into an Agreement with the ACT Government setting out the terms and conditions for which funding will be provided, including acquittal requirements within the agreed timeframe; this Agreement will be a Letter of Offer.
  2. Funds may be spent only on items and activities specified in the Agreement. Any unspent funds must be returned to the Community Services Directorate.
  3. Individuals and organisations must ensure that the assistance provided by the ACT Government is appropriately acknowledged in any promotional or other materials. The ACT Government’s Branding Guidelines and “Supported By” logo are accessible at www.grants.act.gov.au/acknowledgingExternal Link
  4. If you wish to change your approved grant in any way, you must first obtain written permission from the Community Services Directorate.
  5. The names, project descriptions and funding amount of all successful individuals and organisations will be posted on the Community Services Directorate website at http://www.strongfamilies.act.gov.au/External Link following the assessment process; by accepting a grant you agree to this requirement.
  6. The names and project descriptions of all successful individuals and organisations will be provided to Events ACT for inclusion in a calendar of events.

8.2 Acquittal/Reporting Requirements

  1. All successful individuals and organisations must expend the funds within the timeframes nominated in the Letter of Offer; this is normally 12 months of receipt of funds or at the completion of the activity, whichever is sooner.
  2. An acquittal of the grant must be provided within 30 days of the completion of the grant activity, or by the date specified in the Letter of Offer, any unexpended funds are to be returned at the time of acquitting the grant. An acquittal form and reporting form (if required) will be supplied to successful individuals and organisations their Agreement.
  3. All successful individuals, organisations and education institutions are required to keep ALL receipts and submit them with the acquittal form.

Please note: To be eligible for funding in future grants rounds, individuals and organisations must meet all acquittal and reporting requirements.

Failure to acquit grants will result in applicants being assessed as ineligible to receive any future Community Services Directorate grants.

It is the responsibility of the applicant to upload the receipts and complete the acquittal form template. Where an applicant is under an auspice arrangement, the applicant must take all reasonable actions to obtain a summary including the receipts from their auspice provider to ensure the acquittal is complete.

9. Important Information for Applicants

9.1 Accessibility

The ACT Government is committed to making its information, services, events and venues, accessible to as many people as possible.

If you have difficulty reading a standard printed document and would like to receive this publication in an alternative format – such as large print or audio – please telephone (02) 6207 9784.

If English is not your first language and you require the translating and interpreting services – please telephone 131 450.

If you are deaf or hearing impaired and require the Text telephone service (TTY) – please telephone 131 677 then ask for 133 427.

9.2 When to submit your application

Applications can be submitted through the SmartyGrants System between 9.00 am on Wednesday 23 October 2019 until 5.00 pm on Friday 6 December 2019 (Eastern Standard Time) for meaningful events in the lead-up to and/or during or in support of the Reconciliation Day public holiday event on 1 June 2020.

10. How to submit your application

All applications must be submitted via the online Reconciliation Day Grant Program Application Form at https://dhcs.smartygrants.com.au/2020RDGExternal Link

If you are having any difficulty in accessing the Application Form please contact Service Funding Support on (02) 6205 6008 during business hours, or email CSDService FundingSupport@act.gov.au

10.1 Steps to complete your application through SmartyGrants

You will need to create a login to begin your application and you may begin anywhere in the Application Form. Please ensure you save as you go. If an error occurs, please contact the Grants Officer and quote your application number.

1. Navigating (moving through) the ACT Reconciliation Day Grants application form

On the right hand side of every screen, there is a box which links directly to every page of the Application Form. Click on any page to jump directly to that page. You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the Application Form.

2. Saving your draft Application Form and returning

You can press 'save' at any point and log out. When you log back in, your draft Application Form will be saved and you can start where you left off.

3. Submitting your Application Form

The submit button is on the final page. You will not be able to submit your Application Form until all the questions are completed.

4. Attachments and supporting documents

You may wish to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, on a zip drive, or similar. If you are not able to upload a document, please contact the Program Officer for support.

5. Completing an application in a group/team

A number of people can work on an application using the same log in details provided that only one person is working on the application at any given time. Ensure you save as you go. Once you have completed your Application Form it will be submitted to the Grants Officer.

ALL SUPPORTING DOCUMENTATION MUST BE SUBMITTED WITH THE GRANT APPLICATION.

If your application does not include all required documentation it may be deemed ineligible. You can upload supporting documentation to your Application Form.

Smarty Grants provides an online help guide for applicants. This guide will explain the essential steps you need to take to complete and submit your Application Form. The help guide is accessible at: http://help.smartygrants.com.au/display/help/Help+Guide+for+ApplicantsExternal Link

10.2 Addendum

Any additional information provided by the Community Services Directorate as part of this Grant Program will be posted online at http://www.strongfamilies.act.gov.au/External Link

In addition, all applicants that have started or submitted an online application form will be notified by email to the address that was registered with SmartyGrants.

11. Complaints

For the purpose of the ACT Reconciliation Day Grants, complaint is defined as an expression of dissatisfaction in relation to the application process and/or an unsuccessful application for a grant.

You or your representatives have the right to raise your concerns. This information supports us to improve services and supports your right to ask questions about the grant application process as well as decisions made in relation to an unsuccessful application.

You can expect to:

  1. be treated respectfully, fairly and in confidence;
  2. have your concerns dealt with as soon as possible;
  3. be informed of progress; and
  4. be informed of the outcome.

12. Other funding sources

The Aboriginal and Torres Strait Islander Grants (Cultural) are available for culturally significant events, including National Sorry Day (26 May), Anniversary of the 1967 Referendum (27 May), Reconciliation Week (27 May to 3 June), Mabo Day (3 June), Coming of the Light (1 July), and NAIDOC Week (8-15 July).

The ACT Government provides a range of funding opportunities across a number of ACT Government agencies. Details of other ACT Government funding opportunities can be found at ACT GrantsExternal Link.

13. Important Information for Applicants

Assistance can be provided for applicants who require help with submitting their application online.

For more information or assistance with completing an application please contact the ACT Office for Aboriginal and Torres Strait Islander Affairs:
phone: (02) 6207 9784
email: OATSIA@act.gov.au

For assistance in accessing the online application form or if an error occurs, please contact Service Funding Support by email CSDServiceFundingSupport@act.gov.au and quote your application number.

Additional links include:

https://www.communityservices.act.gov.au/quality-complaints-and-regulation/complaints_and_advocacy/csd_internal_review_process
http://www.strongfamilies.act.gov.au/External Link
https://www.communityservices.act.gov.au/atsia/grants

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