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2019-20 Aboriginal and Torres Strait Islander Grants Program Guidelines


Applications Open: 10am 27 September 2019 (Eastern Standard Time) and will be accepted until 5pm Tuesday 31 March 2020 (Eastern Standard Time), or until total funds are expended.

Please read these guidelines carefully before completing your application form online.

The ACT Government is committed to making its information, services, events and venues, accessible to as many people as possible.

If you have difficulty reading a standard printed document and would like to receive this publication in an alternative format – such as large print or audio – please telephone (02) 6205 0619.

If English is not your first language and you require the translating and interpreting services – please telephone 131 450.

If you are deaf or hearing impaired and require the Text telephone service (TTY) – please telephone 131 677 then ask for 133 427.

If you would like to talk to an officer in the Office for Aboriginal and Torres Strait Islander Affairs about the Grants Program, please call (02) 6207 9784.

For technical issues with SmartyGrants, please contact the Service Funding Support by email on CSDServiceFundingSupport@act.gov.au

1. Introduction

The ACT Government is pleased to announce the opening of the 2019-20 Aboriginal and Torres Strait Islander Grants Program (the Grants Program).

The Grants Program aligns with several Focus Areas under the ACT Aboriginal and Torres Strait Islander Agreement 2019-2028 (the Agreement). The Agreement is a policy framework which supports Aboriginal and Torres Strait Islander people to exercise self-determination and have the ability and resources to provide their own solutions, acknowledging that Aboriginal and Torres Strait Islander leadership is central to the process of ensuring the long-term emotional and physical wellbeing of Aboriginal and Torres Strait Islander communities.

More information about the Agreement can be found at: www.strongfamilies.act.gov.auExternal Link

The Grants Program consists of three (3) components which are:

  1. Cultural Grants: support the Agreement Core Focus Area of Cultural Integrity, where a society that supports the aspirations of all Aboriginal and Torres Strait Islander people and contributes to the building of respectful, fair and sustainable communities.
  2. Leadership Grants: support the Agreement Core Focus Area of Community Leadership, where Aboriginal and Torres Strait Islander people have a strong voice, are decision makers on issues that impact them and lead in the achievement of positive life outcomes.
  3. Scholarship Grants: support the Agreement Significant Focus Area of Life Long Learning, where respect is given to preserving the world’s oldest living cultures which enhances social inclusion and empowers Aboriginal and Torres Strait Islander people to fully engage in lifelong learning and positive generational experiences.

Please refer to Item 10 of the Guidelines for information about the Grant components (Cultural, Leadership, Scholarship).

2. Available Funding

Total funding available for the 2019-20 Aboriginal and Torres Strait Islander Grants Program is $220,000.00 (GST exclusive).

The Grants Program is available to individuals and organisations across the ACT and Canberra Region.

The Grants Program funding consists of the following:

  1. Cultural Grants: Individuals can apply for up to $5,000.00 (GST exclusive) and organisations can apply for up to $10,000.00 (GST exclusive).
  2. Leadership Grants: Individuals can apply for up to $5,000.00 (GST exclusive) and organisations can apply for up to $10,000.00 (GST exclusive).
  3. Scholarship Grants: Individuals can apply for up to $5,000.00 (GST exclusive).

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3. Eligibility Requirements

The following section provides for information required to apply for a grant.

3.1 Individual Eligibility Requirements

Prior to an assessment, a review will be undertaken to ensure your application is eligible. This means you must provide the required evidence outlined in these guidelines.

To be considered eligible for a grant, Individuals must meet the following eligibility requirements:

  1. Reside in the ACT – Proof of Residency is required;
  2. Individuals applying for Leadership or Scholarship grants must reside in the ACT, however the course, conference or education program may be outside of the ACT.
  3. Proof of Aboriginal and Torres Strait Islander descent;
  4. Evidence of course enrolment and/or offer (requirement if the nature of the application is a course);
  5. Confirmed have not received funding from another source for the same purpose (Applicants may apply for funding to supplement monies already provided to attend training, however the amount applied for must not exceed the course/program amount);
  6. Confirmed have no overdue reporting obligations for any previous ACT Government grant including: evaluations, acquittal reports and audited financial statements;
  7. Only one application per project per grant component can be applied for;
  8. If you have received a grant in the previous financial year or a previous application period, you are eligible to apply, however any previous grants must be acquitted. Priority will be given to new applicants in the respective assessment period; and
  9. Individuals that are applying for a Grant must be 18 years or older. Individuals that are not 18 or older must have a Parent or Guardian submit an application on their behalf.

Lack of supporting evidence may deem your application ineligible.

3.2 Evidence required

1. Proof of residency

You must provide a copy of an ACT or Canberra Region Drivers Licence or Proof of Identity Card (in colour) along with one (1) of the following documents:

  1. Contract of purchase, current lease or rental document prepared by a real estate agency or ACT Government (a receipt only is not acceptable).
  2. ACT Revenue Office rates notice (current).
  3. Land tax valuation notice (current).
  4. Utilities account relating to the applicant's nominated residential address (paid within the last three (3) months).
  5. Department of Defence minute confirmation of address supported by a Defence identification card.
  6. Letter from approved university residences accompanied by a student identity card from that university.
  7. Mail from Centrelink and/or Medicare received by post at the nominated physical address within the last three (3) months.
  8. Utility provider welcome letter or bundle advice relating the applicant's nominated residential address (received within the last three (3) months).
  9. Current ACT registration renewal notice received at the applicant's nominated residential address.
  10. Mail from an Australian Government Department or ACT Government received at the applicant's nominated residential address (received within the last three (3) months).

Information on how to apply for an ACT Proof of Identity Card here: https://www.accesscanberra.act.gov.au/app/answers/detail/a_id/51/~/proof-of-identity-cardsExternal Link

2. Confirmation of Aboriginality

Successful applicants must provide with their application, satisfactory evidence of their Aboriginal and Torres Strait Islander descent as eligibility is limited to persons:

  1. of Aboriginal and/or Torres Strait Islander descent;
  2. who identify as an Aboriginal and/or Torres Strait Islander person; and
  3. who are accepted as being of Aboriginal and/or Torres Strait Islander descent in the community where they currently or have previously lived.

To confirm your status as an Aboriginal and Torres Strait Islander person, you must obtain confirmation in written form (Confirmation of Aboriginal and Torres Strait Islander descent) from an Aboriginal or Torres Strait Islander organisation within the community in which you live or have previously lived. If your application is successful, you will be required to provide a certified copy of this document within three (3) months of the Letter of Offer to receive the grant.

3.3 Organisation Eligibility Requirements

The Grants Program is available to organisations across the ACT and Canberra Region.

The Canberra Region includes the Australian Capital Territory and the New South Wales Members Council including Bega Valley, Eurobodalla, Goulburn-Mulwaree, Hilltops, Queanbeyan-Palerang, Snowy Monaro, Upper Lachlan and Yass Valley.

To be considered eligible for a grant, Organisations must meet the following eligibility requirements:

  1. Be a non-government, incorporated entity that is not-for-profit.
  2. Have no overdue reporting obligations for any previous ACT Government grant including: evaluations, acquittal reports and audited financial statements.
  3. Have not received funding from another source to deliver or provide the same or similar project/program.
  4. Organisations applying for a grant do not have to be an Aboriginal and Torres Strait Islander Organisation. Organisations will need to demonstrate that the program or activity they are applying for will be of benefit to ACT Aboriginal and Torres Strait Islander community, and must also demonstrate their connection with the ACT Aboriginal and Torres Strait Islander community.
  5. An Organisation that is not an incorporated entity, must be auspiced by an incorporated entity with an Australian Business Number (ABN) and/or Indigenous Incorporation Number (ICN).
  6. Only one application per organisation per grant.
  7. If an Organisation has received a grant in the previous financial year, or a previous application period, the organisation is eligible to apply, however any previous grants must be acquitted, and priority will be given to new applicants in the respective assessment period.
  8. An organisation must be applying for one-off funding, as grants are not recurrent.
  9. Organisations based outside of the ACT must be proposing to undertake activities in the ACT or be able to demonstrate that the activity would be of benefit to the ACT Aboriginal and Torres Strait Islander community.

3.4 Insurance

For many projects an Organisation must carry at least $10 million in Public Liability Insurance. The requirement to have insurance and the level required is determined by an assessment of the risks and liabilities of the proposal. Usually low risk proposals are not required to have additional insurance. Organisations who apply will be asked to provide a copy of their insurance with the application form. If additional insurance is required successful applicants will be notified in their Letter of Offer.

3.5 Obligations of Auspicing Body

The Auspicing Body will:

  1. Be the applicant for this grant funding and if successful contract directly with the Community Services Directorate for the receipt of grant funding, and comply with all grant funding contractual obligations, including the provision of progress reports, final reports and financial acquittal documentation.
  2. Be the entity that will accept the grant funding for the project and administer the funding in accordance with the Grant Guidelines and Letter of Offer.
  3. Disburse grant funding to the Auspiced Party in accordance with the Grant Guidelines and Letter of Offer and not unreasonable withhold funding from the Auspiced Party for the implementation of the Project.

4. Exclusions on the Use of Grant Funding

The following projects/activities will not be funded:

  1. retrospective costs —activities which have already taken place;
  2. debt payment including Higher Education Loan Programme (HELP) loans, School enrolment fees and commitments such as contracts, hire purchase or rental agreements;
  3. driving lessons and/or drivers’ licence (Class C - Car licence, Class R - Motorcycle licence);
  4. full-time child care;
  5. activities that are deemed to be inappropriate or offensive;
  6. purchase or lease of motor vehicles, motorcycles or bicycles;
  7. ACT Government or Federal Government entities;
  8. projects that do not contribute to the aim of the program;
  9. ongoing/recurrent funding;
  10. projects where alternative sources of funding are more appropriate;
  11. projects that are a duplication of, or in parallel with an existing service, program, project or event;
  12. projects which have a political or religious agenda;
  13. salaries where the salary forms part of the organisation/individual’s usual responsibility;
  14. recurrent operating or maintenance costs for day-to-day operations of the organisation;
  15. commitments such as contracts, hire purchases or rental agreements for any goods beyond the twelve-month funding period;
  16. purchase or lease of real estate;
  17. parties or alcohol or prize money;
  18. organisations are excluded from applying for a Scholarship Grant unless they are auspicing a grant for an Aboriginal and Torres Strait Islander individual to undertake study or training in order to benefit the ACT Aboriginal and Torres Strait Islander Community.

5. Assessment of Applications

An application is assessed on the strength of your response to the four (4) Assessment Criteria (Capacity, Outcomes, Sustainability, and Budget). You must be detailed in your responses.

All four (4) of the Assessment Criteria must be addressed, and must outline the aim of the grant, and the category of the grant found in Item 10 of this document. Answers which demonstrate your abilities under the Assessment Criteria should be at minimum 250 words.

In order to be assessed, applicants need to ensure they meet all of the eligibility requirements set out in 3 Eligibility Requirements and provide supporting evidence set out in 3.2 Evidence Required. If you do not provide the required evidence, your application will be deemed ineligible, and will not be assessed.

All applications will be assessed by a panel, who will assess all applications against the responses to the selection criteria.

All eligible funding applications will be assessed against the following four (4) assessment criteria:

  1. Capacity. The proposal demonstrates that the individual or organisation has the capacity to manage the funding.
  2. Outcomes. The proposal must have a clear outcome for the initiative or program.
  3. Sustainability. The proposal outlines how the initiative or program will benefit beyond the funding period.
  4. Timeframes and Budget. The timeframe is realistic and clearly details the key milestones to achieve the outcome.

All successful applicants will receive notification from the ACT Minister for Aboriginal and Torres Strait Islander Affairs of the outcome of the application.

5.1 Assessment periods

The Aboriginal and Torres Strait Islander Grant Program will open on 27 September 2019 and close on 31 March 2020 or if total funds are expended. Applications may be submitted anytime during this period.

Applications will not be accepted after 5pm on Tuesday 31 March 2020.

There will be three assessment periods whilst the grants are open (27 September 2019 – 31 March 2020). Applications will need to be submitted by the following dates to be assessed in that assessment period.

Assessment period 1

Applications close 5pm, Monday 28 October 2019

Assessment period 2

Applications close 5pm, Thursday 2 January 2020

Assessment period 3

Applications close 5pm, Tuesday 31 March 2020

Any events, leadership or scholarship activities to be funded by Grants should occur following notification of the outcome of your grant application.

Please allow up to eight (8) weeks for processing of your grant application and factor this time in when developing your project timelines.

5.2 Priority Assessment

Priority assessments are available in exceptional circumstances to individuals and organisations applying for a grant under the Grants Program. Applicants must notify the Grant Program Officer at the time of submitting the application and state the reason why the application should be assessed outside the assessment periods outlined in Item 5.1.

Exceptional circumstances are defined as a time limited opportunity arising at short notice that will assist an applicants’ path to self-determination and meets the aim of the grants, and will occur before the assessment period closes.

6. Accepting a Grant

  1. Successful applicants will be required to enter into an Agreement with the ACT Government setting out the terms and conditions for which funding will be provided, including acquittal requirements within the agreed timeframe; this Agreement will be a Letter of Offer.
  2. Funds may be spent only on items and activities specified in the Agreement. Any unspent funds must be returned to the Community Services Directorate.
  3. Grant recipients must ensure that the financial assistance provided by the ACT Government is appropriately acknowledged in any promotional or other materials. ACT Government’s Branding Guidelines and “Supported By” logo are accessible on the Grants website at www.grants.act.gov.au/acknowledgingExternal Link
  4. If you wish to vary your Agreement in any way, you must first obtain written permission from the Delegate, Office for Aboriginal and Torres Strait Islander Affairs by emailing CSDServiceFundingSupport@act.gov.au
  5. The names, project descriptions and funding amount of all successful applications will be posted on the Community Services Directorate website following the assessment process, by accepting a grant you agree to this requirement.

7. Acquittal /Reporting Requirements

All Grant recipients must expend the funds within the timeframes nominated in the Letter of Offer; this is normally within 12 months of receipt of funds or at the completion of the activity, whichever is sooner.

An acquittal of the grant must be provided within 30 days of the completion of the grant activity, or by the date specified in the Letter of Offer, any unexpended funds are to be returned at the time of acquitting the grant. An acquittal form and reporting form (if required) will be supplied to successful applicants with their Agreement.

The ACT Government requires you to keep ALL receipts and submit them with your acquittal form.

Please note: To be eligible for funding in future grants rounds, applicants must meet all acquittal and reporting requirements.

Failure to acquit grants will result in an individual or organisation being assessed as ineligible to receive any future Community Service Directorate (CSD) grants.

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8. Important Information for Applicants

8.1 Accessibility

The ACT Government is committed to making its information, services, events and venues, accessible to as many people as possible.

If you have difficulty reading a standard printed document and would like to receive this publication in an alternative format – such as large print or audio – please telephone (02) 6205 0619.

If English is not your first language and you require the translating and interpreting services – please telephone 131 450.

If you are deaf or hearing impaired and require the Text telephone service (TTY) – please telephone 131 677 then ask for 133 427.

8.2 When to submit your application

Applications can be submitted through the SmartyGrants System between 10:00am on Friday 27 September 2019 until 5:00pm on Tuesday 31 March 2020, or until total funds are expended.

8.3 How to submit an application

Applications can be submitted at any time through the SmartyGrants System.

Event, activities, or leadership courses must occur following notification of the outcome of your application. This may be up to eight (8) weeks following the cut-off date of an application period.

All applications must be submitted via the online 2019-2020 Aboriginal and Torres Strait Islander Grants Program Application Form at: https://dhcs.smartygrants.com.au/1920ATSIExternal Link

If you are having any difficulty in accessing the Application Form please contact Service Funding Support on (02) 6205 5313 during business hours, or email CSDServiceFundingSupport@act.gov.au

8.4 Steps to complete your application through SmartyGrants

You will need to create a login to begin your application and you may begin anywhere in the Application Form. Please ensure you save as you go. If an error occurs, please contact the Grants Officer and quote your application number.

1. Navigating (moving through) the Aboriginal and Torres Strait Islander Grants application form

On the right hand side of every screen, there is a box which links directly to every page of the application. Click on any page to jump directly to that page. You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

2. Saving your draft application and returning

You can press 'save' at any point and log out. When you log back in, your draft application will be saved, and you can start where you left off. You must remember your login details.

3. Submitting your application

The submit button is on the final page. You will not be able to submit your application until all the questions are completed.

4. Attachments and support documents

You may wish to upload/submit attachments to support your application. For some categories you will have to include attachments. This is very simple but requires you to have the documents saved on your computer, on a zip drive, or similar. If you are not able to upload a document, please contact the Program Officer for support.

5. Completing an application in a group/team

A number of people can work on an application using the same login details provided that only one person is working on the application at any given time. Ensure you save as you go.

Once you have completed your application it will be submitted to Service Funding Support.

Smartygrants provides an online help guide for applicants. This guide will explain the essential steps you need to take to complete and submit your form. The help guide is accessible at:

http://help.smartygrants.com.au/display/help/Help+Guide+for+ApplicantsExternal Link

8.5 Addendum

Any additional information provided by the Community Services Directorate as part of this grant program will be posted online at http://www.strongfamilies.act.gov.au/External Link

In addition, all applicants that have started or submitted an online application form will be notified by email to the address that was registered with SmartyGrants.

8.6 Complaints

For the purpose of the Aboriginal and Torres Strait Islander Grants, a complaint is defined as an expression of dissatisfaction in relation to the application process and/or an unsuccessful application for a grant.

You or your representatives have the right to raise your concerns. This information supports us to improve services and supports your right to ask questions about the grant application process as well as decisions made in relation to an unsuccessful application.

You can expect to:

  1. be treated respectfully, fairly and in confidence;
  2. have your concerns dealt with as soon as possible;
  3. be informed of progress; and
  4. be advised of the outcome.

A complaint can be lodged by contacting the Grants Officer as outlined in these guidelines.

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9. Further Information

For more information, please contact Service Funding Support by email CSDServiceFundingSupport@act.gov.au and quote your application number.

Additional links include:

  1. https://www.communityservices.act.gov.au/quality-complaints-and-regulation/complaints_and_advocacy/csd_internal_review_process
  2. http://www.strongfamilies.act.gov.au/External Link
  3. https://www.communityservices.act.gov.au/atsia/grants

10. Information about the Grant Components (Cultural, Leadership, Scholarship)

10.1 Cultural Grants

Cultural grants are available to individuals for the purpose of delivering a program or holding an event within the ACT that will celebrate or strengthen cultural heritage and promote wider understanding of culture.

Applications seeking funding for an event relating to a day of cultural significance will be given preference.

Individuals can apply for up to $5,000.00 (GST exclusive).

Organisations can apply for up to $10,000.00 (GST exclusive).

Applicants can apply for a grant up to the amount specified above, however the final amount you receive is at the discretion of the assessment panel. If you have received a grant in a previous year, you must have that grant acquitted in line with these guidelines.

Cultural grants are available under four (4) categories outlined below. Please note that only one (1) application, in only one (1) category can be submitted, applicants should consider the main purpose of their project and choose the most suitable category.

You should outline information about the category in your responses to the assessment criteria.

Cultural Grant Category

Description

Community awareness

Programs or activities within the ACT that promote wider community awareness of Aboriginal and Torres Strait Islander culture

Collaboration

Projects, programs or activities within the ACT, and for the benefit of the ACT Aboriginal and Torres Strait Islander community

Cultural milestones

Specific projects that mark significant cultural milestones or celebrations within the ACT such as but not limited to: National Sorry Day, Reconciliation Day, Reconciliation Week, Mabo Day or NAIDOC Week

Performances

Cultural Performance activities/projects within the ACT

10.2 Leadership Grants

Leadership Grants are available to individuals and organisations for the purpose of strengthening community leadership for individuals and organisations.

Leadership Grants aims to encourage Aboriginal and Torres Strait Islander people or Community Organisations to undertake learning activities that will enhance their leadership skills and abilities to better equip them to lead and engage within the ACT on behalf of their communities and/or organisations.

Individuals can apply for up to $5,000.00 (GST exclusive).

Organisations can apply for up to $10,0000.00 (GST exclusive).

You can apply for a grant up to the amount specified above, however the final amount you receive is at the discretion of the assessment panel. If you have received a grant in a previous year, you must have that grant acquitted in line with these guidelines.

Leadership grants are available under four (4) categories outlined below. Please note that only one (1) application, in only one (1) category can be submitted, applicants should consider the main purpose of their project and choose the most suitable category. You should outline information about the category in your responses to the assessment criteria.

Leadership Grant Category

Description

Training

For training that will strengthen your leadership abilities.
Activities/Projects that will be considered for funding under this category includes:

a) Developing the leadership of any and all Aboriginal and/or Torres Strait Islander peoples.

b) Strengthening the leadership and governance of an Aboriginal and/or Torres Strait Islander Organisation.

Building leadership capability to meet the challenges of working in a dynamic and complex environment to deliver frontline services to the community.

Supplementary funding

To supplement funding already provided for you to attend training that will strengthen your leadership abilities.

Initiatives

To participate in the local and national parliamentary processes linked to Aboriginal and Torres Strait Islander communities in the ACT such as: the development and promotion of initiatives for projects supporting training programs that will empower participants to aspire to be a leader in government to the benefit of the ACT Aboriginal and Torres Strait Islander community.

Innovative Projects

Implementing projects that build leadership, mentoring for aspiring leaders, and training that shares a positive vision for Aboriginal and Torres Strait Islander people.

10.3 Scholarship Grants

Scholarship grants are available to individuals and organisations for studying or training, to build employment opportunities for Aboriginal and Torres Strait Islander people living in the ACT.

Individuals can apply for up to $5,000.00 (GST exclusive).

You can apply for a grant up to the amount specified above, however the final amount you receive is at the discretion of the assessment panel. If you have received a grant in a previous year, you must have that grant acquitted in line with these guidelines.

Scholarship grants are available under three (3) categories outlined below. Please note that only one (1) application, in only one (1) category can be submitted, applicants should consider the main purpose of their project and choose the most suitable category.

You should outline information about the category in your responses to the assessment criteria.

Scholarship Grant Category

Description

Training

To attend recognised training courses so you can become employed in the ACT.

Supplementary funding

To supplement funding already provided for you to attend professional or personal development to become employed in the ACT.

Further training

For those already employed to attend recognised training which will broaden and enhance your employment options in the ACT.

In addition to Item 3 Eligibility Requirements, you must provide evidence of course enrolment. This includes the following:

  1. Existing Enrolment: Acceptable forms of evidence include any document from the training organisation that clearly identifies you and confirms that you are enrolled and studying such as official correspondence from the organisation; receipt of fees; or evidence of assessment and grade.
  2. Intent to Enrol: Acceptable forms of evidence include a letter from the training organisation confirming your intent to enrol.
  3. Acceptance of enrolment in a qualification or bridging program: Acceptable forms of evidence include a letter from the training organisation confirming your enrolment. Receipt of fees if you are clearly identified along with the course you are enrolled in.
  4. Child Care: Acceptable forms of evidence include a letter from the Child Care Organisation that clearly identifies you and confirms that your child is enrolled in care at the times you are studying or receipt of fees (with you clearly identified as the account holder and the times your child is in care).

11. Checklist

A checklist has been provided as a guide when submitting your application.

 

Have you indicated which grant component (Cultural, Leadership, Scholarship) you want to apply for?

 

Have you allowed eight (8) weeks for processing of your application and factored this in for when for your event/activity will occur/commence?

 

Have you ensured you meet all of the Eligibility Requirements to receive a grant?

 

Have you provided evidence of course enrolment if required?

 

Have you attached a copy proof of residency document as listed in Item 3.2 of the Guidelines?

 

Do you have a Confirmation of Aboriginal and Torres Strait Islander descent form ready, in the case your application is successful?

 

Have you completed each assessment criteria with your strongest claims (a minimum of 250 words)?

 

Are you over 18 years of age or have you provided a signature form a Parent or Guardian, if under 18 with your application?

 

If you have received any ACT Government grants in the past, have these been appropriately acquitted?

 

Have you provided current contact details?

 

If you are an organisation or Auspicing organisation have you ensured that you have all of the required registrations (i.e IA, CAN, ICN, ABN).

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