Audrey Fagan Young Women’s Enrichment Grants

Guidelines [PDF 173KB]

2017 Guidelines

Introduction

In 2007, the ACT Government established the ACT Audrey Fagan Scholarships Program in memory of the ACT’s first female Chief of Police. Ms Fagan was a strong supporter of women in leadership roles and also a generous mentor to young women.

The Scholarships Program aims to develop the skills and expertise of ACT women in order to increase their participation in decision-making and leadership roles.

The Audrey Fagan Young Women’s Enrichment Grants Program (Enrichment Grants) is a component of the Scholarships Program and honours Ms Fagan’s support and mentoring of young women.

Aim

Enrichment Grants provide young women aged 12 to 18 years with an opportunity to receive support to develop a project that will assist them to achieve their goals. Funding can contribute to costs such as equipment, forums, courses and travel expenses to activities.

Enrichment Grants aim to inspire young women to enhance their skills and knowledge within their area of interest.  It provides an opportunity for young women to make decisions, take responsibility, or initiate projects in collaboration with an experienced mentor of their choice.

Priority Areas

Applications which demonstrate an active focus on achieving their individual goals will be viewed favourably.

Funding Requirement

Eligible applicants may submit only one (1) application.

If you are not sure if your idea fits and you wish to discuss your proposal please contact Office for Women during business hours on (02) 6205 3614 or email women@act.gov.au

Available Funding

A total of $10,000.00 (GST exclusive) is available in the 2017 funding round.

Applications are capped to a non-recurrent grant up to $2,000.00 (GST exclusive).

Eligibility Requirements

Eligibility

To be eligible for an Audrey Fagan Young Women’s Enrichment Grant, applicants

must meet the following criteria:

  1. be a young woman aged between 12 - 18 years of age (the year the grant is applied for)
  2. a resident of the ACT; and/or attend an ACT school; or being home schooled in the ACT
  3. have the support of a mentor (refer to 6.3 Mentor)
  4. have not received an Enrichment Grant or Youth Interact Scholarship in the past two (2) years
  5. priority will be given to young women from Aboriginal and Torres Strait Islander background, cultural and linguistically diverse backgrounds and/ or in receipt of a Australian Government Health Care Card
  6. grants will be restricted to projects and programs within Australia and New Zealand
  7. complete all questions
  8. submit application by 25 August 2017

Please note: previous unsuccessful applicants of the Audrey Fagan Young Women’s Enrichment Grant are welcome to apply.

Parent/ Guardian Permission

Applicants must obtain permission from their parent/guardian before submitting their application.

Mentor

To be eligible for an Audrey Fagan Young Women’s Enrichment Grant, applicants must have the support of a mentor.

If you are having difficulty identifying a mentor, please contact the Office for Women on
(02) 6205 3614 or women@act.gov.au .

What is a mentor’s role

A mentor should provide guidance and support to help you develop and undertake your project and be available to support you throughout the life of your project.

A mentor should not be paid additional funds to provide the mentoring role to the applicant outside of their normal duties; such as teaching or coaching.

Together you and your mentor should design a project to meet your needs, providing a learning experience to increase your self confidence and encourage development of a plan that includes goals, tasks, review and reflection opportunities to assist you achieve your project.

This may be as simple as identifying an activity/project you’d like to participate in over the next six (6) to 12 months and being clear on the steps required to meet your goal.

Your mentor will be required to provide a one page report about how their mentoring role supported you to achieve your goals – what was effective, what were the challenges and the lessons learnt.

Who can I ask to be my mentor?

The mentor would be someone you respect and who is able to help you with your goals in a particular area. You may choose to talk to a person with expertise in your area of interest or to build on an existing relationship you have with your:

  1. teacher
  2. coach
  3. professional in chosen field
  4. supervisor
  5. manager

What benefits can a mentor provide?

Examples of the benefits a mentor can provide you are:

  1. learning opportunities providing exposure to new ideas and ways of thinking
  2. transference of knowledge
  3. networking opportunities
  4. development of management, leadership and communication skills to enable better career prospects
  5. increased confidence and self esteem

Examples of proposals that will be considered for an Audrey Fagan Young Women’s Enrichment Grant funding are:

  1. pay tuition, fees or books (does not include school fees)
  2. specialist equipment
  3. registration costs for an activity/project
  4. accommodation costs for the activity/project
  5. travel expenses to a activity/projectPlease note: the maximum grant funding available is $2,000.  If the cost ofparticipating in the activity/project is more; you will need to show how the additional costs will be met.

What the funds cannot be used for?

The following will not be funded:

  1. activity/project that has  already commenced prior to submitting an application
  2. financial support for travel companions
  3. spending money
  1. activity/projects that require on-going funding where the applicant or her family will not be able to meet the cost after the grant money has been spent
  2. activities or items that are already receiving full funding from another program.

Assessment of Applications

When your application is received, it will be checked against the Audrey Fagan Young Women’s Enrichment Grant guidelines to ensure eligibility for funding.

An assessment panel comprising of a member from the Ministerial Advisory Council on Women and representatives of the Community Services Directorate will assess your application.

As part of the assessment process applicants may be asked for further information, either in person or over the phone.

Recommendations for funding will then be made to the Minister for Women for final approval.

All applicants will be notified of the outcome of their applications in writing.

All successful applicants, parents and mentors will be invited to a morning tea with the Minister.

All eligible funding applications will be assessed against the following selection criteria:

  1. Proposal. The proposal demonstrates clearly the aims of the activity/project.
  2. Mentor Support.  The proposal demonstrates clearly the support from your mentor in achieving the activity/project.
  3. Benefit. The extent to which the activity/project benefits the applicant.
  4. Value for money.  The budget is realistic and clearly details all expenditure for the project and demonstrates value for money.

Accepting a Grant

Grant Requirements

  1. Successful applicants will be required to enter into an Agreement with the ACT Government setting out the terms and conditions for which funding will be provided, including acquittal requirements within the agreed timeframe. This Agreement will be a Letter of Offer.
  2. Acceptance of the Grant Form must be returned within the 14 day timeframe, as your grant offer will expire after this time.
  3. Funds may be spent only on items and activities specified in the Letter of Offer. Any unspent funds must be returned to the Community Services Directorate.
  4. If successful, the funding will be deposited to a parent or guardian’s account and can only be used for the activity/ activities outlined in the Letter of Offer.
  5. Alternative payment arrangements may be negotiated.
  6. If you wish to change your grant in any way, you must first obtain written permission from the Office for Women.
  7. The names, project descriptions and funding amount of all successful applications will be posted on the Community Services Directorates website following the assessment process; by accepting a grant you agree to this requirement.

Acquittal/Reporting Requirements

All successful applicants must expend the funds within the timeframes nominated in the Letter of Offer; this is normally 12 months after the receipt of funds or at the completion of the activity, whichever is sooner.

An acquittal and report of the grant must be provided within 60 days of the completion of the grant activity, or by the date specified in the Letter of Offer, any unexpended funds are to be returned at the time of acquitting the grant. The funds must be expended in accordance with the activity/project outlined in the grant application and in the Letter of Offer.

The acquittal and report of the grant is to be completed via the online acquittal and report form at Smarty Grants

At the end of the funded activity/project the grant recipient must:

  1. provide a report of the activity/project, which should include a description of the project and assessment of whether or not the aims and objectives were met, any outstanding achievements and any difficulties faced
  2. ensure your project report is endorsed signed by your mentor
  3. complete an acquittal form with all receipts and other records attached to the Community Services Directorate

We require you to keep ALL receipts and submit them with your acquittal form.

Please note: To be eligible for funding in future grants rounds, applicants must meet all acquittal and reporting requirements.

Important Information for Applicants

Accessibility

The ACT Government is committed to making its information, services, events and venues, accessible to as many people as possible.

If you have difficulty reading a standard printed document and would like to receive this publication in an alternative format – such as large print or audio – please telephone (02) 6205 0619.

If English is not your first language and you require the translating and interpreting services – please telephone 131 450.

If you are deaf or hearing impaired and require the TTY typewriter service– please telephone 133 677 then ask for 133 427.

When to submit your application

  • Applications open 12noon, Tuesday, 18 July 2017.
  • Applications close 5pm, Friday, 25 August 2017.Applications received after 5pm, Friday, 25 August 2017, will not be accepted.

How to submit your application

All applications for the Audrey Fagan Young Women’s Enrichment Grants Program must be submitted via the online application form at Smarty Grants

All Applications must be submitted online. Hardcopy or email applications will not be accepted.

If you require assistance to complete your application please contact the Office for Women on (02) 6205 3614 during business hours, or email women@act.gov.au .

Steps to complete your application

You will need to create a log in to begin your application and you may begin anywhere in the Application Form. Please ensure you save as you go.

Navigating (moving through) the application form

On the right hand side of every screen, there is a box which links directly to every page of the application. Click on any page to jump directly to that page. You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

Saving your draft application and returning

You can press 'save' at any point and log out. When you log back in, your draft application will be saved and you can start where you left off.

Submitting your application

The submit button is on the final page. You will not be able to submit your application until all the questions are completed.

Attachments and supporting documents

You may wish to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, on a zip drive, or similar.

Keep a copy of your application

You are able to print a copy of your completed online application.  It is recommended you keep a copy for your records.

Correct contact details

Please ensure that the contact details listed in your application form are correct and that the contact officer is readily available. The success of your application may depend on this.

For further advice or assistance please contact the Office for Women during business hours on (02) 6205 3614 or email women@act.gov.au .

Smarty Grants provides an online help guide for applicants. This guide will explain the essential steps you need to take to complete and submit your form. The help guide is accessible at SmartyGrants http://help.smartygrants.com.au/display/help/Help+Guide+for+Applicants

Addendum

Any additional information provided by the Community Services Directorate as part of this grant program will be posted online at Community Services website www.communityservices.act.gov.au/women/grants_and_scholarships

In addition all applicants that have started or submitted an online application from will be notified by email to the address that was registered with Smarty Grants.

Confidentiality

All material submitted to the Office for Women is provided in confidence. However, the ACT Government will make public a list of successful applicants through the ACT Grants Portal and may also promote successful applicants for the mutual benefit of the Office for Women and the applicant. Details of applications will not be made available to third parties without permission.

Complaints

What you can expect

A complaint is defined as an expression of dissatisfaction in relation to the application process and/or an unsuccessful application for a grant.

You or your representatives have the right to raise your concerns. This information supports us to improve services and supports your right to ask questions about the grant application process as well as decisions made in relation to an unsuccessful application.

You can expect to:

  1. be treated respectfully, fairly and in confidence
  2. have your concerns dealt with as soon as possible
  3. be informed of progress
  4. be told of the outcome

Further information

For more information please contact the Office for Women during business hours on (02) 6205 3614 or email women@act.gov.au .

Further information and updates can also be found at the ACT Office for Women website .