Youth InterACT Grant Program

2018-2019 Guidelines

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Applications open 9am, Friday 13 July 2018. ( Eastern Standard Time)
Applications close midday, Monday 20 August 2018. ( Eastern Standard Time)

Please read these guidelines carefully before completing your application online

Introduction

In the ACT we have a proud tradition of celebrating youth and recognising the many positive ways that young Canberrans are involved within our community.

The Inclusion and Participation Division within the Community Services Directorate (CSD) are pleased to announce the availability of the 2018-19 ACT Youth InterACT Grant Program. This grant program is a component of the ACT Government Youth InterACT initiative. The Youth InterACT Grant are based on youth participation and encouraging young people to develop, implement and facilitate youth focused projects in the ACT community.

Aim

This grant program provides funding for innovative new projects that enable young people aged 12 – 25 years old to lead and participate in community development activities  for other young people in Canberra and the region.

The aim of the 2018-19 Youth InterACT Grant Program is to support young Canberrans to actively engage and connect with other young people in the community.

Projects can be held either during 2019 ACT Youth Week, which runs from 12 April to

21 April 2019, or within a 12 month period of applying for the grant.

There are many ways that an activity, event or project can be facilitated.
For instance:

  • building supportive connections between community members using sport, recreation, cultural and creative activities and events;
  • creating awareness of issues affecting young people;
  • increasing opportunities for young people to participate in local community events, activities and youth related causes; and
  • recognising the contribution that young people make to their local communities.

The Youth InterACT Grant Program is managed by the ACT Government’s Youth InterACT team. Further information about the Youth InterACT please contact the team during business hours on (02) 6205 3064 or email youthinteract@act.gov.au

Funding criteria

Applicants are strongly encouraged to demonstrate how their activity, event or project increases young people’s social inclusion in Canberra.

The Youth InterACT Grants will only be provided to eligible applicants whose proposal meet one or more of the following criteria:

  • encourages a range of young people to get involved in their local community and increases their personal and professional development;
  • provides safe, smoke, alcohol and drug free entertainment and recreational opportunities for young people in the ACT;
  • involves young people at all levels of the organisation and management;
  • supports and involves the local community; and
  • is led by young people, when an acitiviy, event or project is supported by an organisation.

Available funding

The total of $25,000 (GST exclusive) is available in the 2018-19 funding round, with a grant of up to $1,500 per project available to eligible applicants.

The grant is a one-off funding opportunity for eligible projects of up to 12 months in duration and is not intended as a recurring funding source.

Eligibility requirements

Eligibility requirements

To be eligible, applicants must meet the following criteria:

  1. The applicant must be one of the following:
  2. a not-for-profit incorporated association or company; OR
  3. a not-for-profit organisation with other legal status; OR
  4. a not-for-profit organisation in an auspice arrangement with one of the above; OR
  5. an ACT Government school, independent school, Catholic school or tertiary institution; OR
  6. is a young person between 12-25 years of age who resides in the ACT or attends school in the ACT (includes tertiary institution).
  7. Not received a Youth InterACT Grant in the past two years for the same project.
  8. Be implementing the activity, event or project in the ACT and for the benefit of ACT residents between 12-25 years of age.
  9. Have no overdue reporting obligations for any previous ACT Government grants including evaluations, acquittal reports and audited financial statements.

Organisations that are not incorporated must be auspiced by an incorporated entity with an Australian Business Number (ABN).

Only one application per eligible applicant/organisation will be accepted.

Individuals aged above 25 years, profit making groups, government entities
(except for educational institutions), sub-contractors and registered political parties are not eligible to apply.

Obligations of Auspicing Body

The auspice body is an organisation that accepts legal responsibility and financial accountability for a project. If your organisation is not a legal entity you will need to arrange for an organisation that has legal status to act as an auspice.

The auspicing body will:

  • contract directly with CSD for the receipt of grant funding, in accordance with the Grant Guidelines and Letter of Offer;
  • disburse grant funding to the auspiced party in accordance with the
    Grant Guidelines and Letter of Offer and not unreasonably withhold funding from the Auspiced Party for the implementation of the Project; and
  • comply with all grant funding contractual obligations, including the provision of progress reports, final reports and financial acquittal documentation.

Non-Profit Organisations

A Not-for-Profit (NFP) organisation does not operate for the profit or gain of its individual members, whether these gains would have been direct or indirect.

A NFP organisation is not an organisation that has not made a profit, a NFP organisation can still make a profit, but this profit must be used to carry out its purposes and must not be distributed to owners, members or other private individuals.

For more information please visit the Australian Charities and not-for-profit Commission, The Australian Taxation Office and the Charities ACT 2013.

Exclusions on the use of grant funding

The following projects/activities will not be funded:

  • projects that do not achieve the outcomes in line with the Youth InterACT Grant Program objectives for young people;
  • projects that are a duplication of an existing service, program, project or event;
  • projects requiring ongoing funding to sustain the project or activity;
  • projects which include retrospective funding for activities that have already taken place;
  • projects where alternative funding is available;
  • projects which have a high component of administration costs (other than research);
  • salaries where the salary forms part of the organisation/individual’s usual responsibility, including existing but unfunded staff positions;
  • purchase or lease of real estate;
  • activities for or by a political party;
  • recurrent operating or maintenance costs for day-to-day operations of the organisation;
  • debt payment;
  • commitments such as contracts, hire purchases or rental agreements for any goods beyond the period funded;
  • capital works;
  • prize money;
  • travelling allowances; and
  • projects that are deemed to be inappropriate and offensive.

Assessment of applications

An assessment panel will review all eligible grant applications and make recommendations to the Minister for Disability, Children and Youth.

All submissions will be assessed according to the 2018-19 Youth InterACT Grant Program Guidelines to ensure eligibility against the following criteria:

  • The application demonstrates and addresses the aims of 2018-19 Youth InterACT Grant Program for projects that:
    • encourages a range of young people to get involved in their local community and increases their personal and professional development;
    • provides safe, smoke, alcohol and drug free entertainment and recreational opportunities for young people in the ACT;
    • involves young people at all levels of organisation and management;
    • supports and involves the local community; and
    • is led by young people, when an acitiviy, event or project is supported by an organisation.
  • Capacity - the application demonstrates that the organisation/individual has the capacity to deliver the activity, event or project and manage the funding.
  • Community building/partnerships - where appropriate the application outlines how the activity, event or project will partner with another organisation to deliver the project aims.
  • Budget - the budget is realistic and clearly details all the expenditure for the project and demonstrates value for money.

Recommendations for funding will be made to the Minister for Disability, Children and Youth for her consideration and approval.

All applicants will be notified of the outcome of their applications in writing.

Accepting a grant

Grant requirements

  1. Successful applicants will be required to enter into an Agreement with the ACT Government which sets out the terms and conditions for which the funding will be provided, including acquittal requirements within the agreed timeframe. This Agreement will be either a Letter of Offer or a Deed of Grant.
  2. Funds may be spent only on items and activities specified in the Agreement. Any unspent funds must be returned to the Youth InterACT team.
  3. Grant recipients must ensure that the assistance provided by the ACT Government is appropriately acknowledged in any promotional or other material. The
    ACT Government’s Branding Guidelines and “Supported By” logo are accessible at Grants website
  4. If you wish to change your grant in any way, you must first obtain written permission from the Youth InterACT team.
  5. The names, project descriptions and funding amount of all successful applications will be posted on the CSD website following the assessment process; by accepting a grant you agree to this requirement.
  6. The names, project descriptions and dates will be promoted on all CSD and Youth InterACT social media.
  7. Timelines of project outcomes must be presented within three months from the date of grant acceptance.

Acquittal/reporting requirements

All successful applicants/organisations must expend the funds within the timeframes nominated in the Deed of Grant or Letter of Offer; this is normally within twelve (12) months after the receipt of funds or at the completion of the activity.

An acquittal of the grant must be provided within 30 days of the completion of the grant activity, or by the date specified in the Letter of Offer or Deed of Grant, any unexpended funds are to be returned at the time of acquitting the grant. An acquittal form and reporting form (if required) will be supplied to successful applicants with their Agreement.

We require you to keep ALL receipts and submit them with your acquittal form.

PLEASE NOTE: To be eligible for funding in future grants rounds, applicants must meet all acquittal and reporting requirements.

Insurance

For many projects the organisation must carry at least $10 million in Public Liability Insurance.

The requirement to have insurance and the level required is determined by an assessment of the risks and liabilities of the proposal.  Usually low risk proposals are not required to have additional insurance. Applicants will be asked to provide a copy of their insurance with the application form.

Successful applicants will be notified in their Letter of Offer if additional insurance is required.

If applying as an individual or a group, your application will need to include funding consideration for Public Liability Insurance.  Individuals or groups can enter into an auspicing arrangement to provide coverage for Public Liability Insurance.

Important information for applicants

Accessibility

The ACT Government is committed to making its information, services, events and venues, accessible to as many people as possible.

If you have difficulty reading a standard printed document and would like to receive this publication in an alternative format – such as large print or audio – please telephone (02) 6205 0619.

If English is not your first language and you require the translating and interpreting services – please telephone 131 450.

If you are deaf or hearing impaired and require the TTY typewriter service– please telephone (02) 6205 0888.

When to submit your application

Applications open 9am, Friday 13 July 2018. ( Eastern Standard Time)

Applications close midday, Monday 20 August 2018. ( Eastern Standard Time)

Applications received after midday, Monday 20 August 2018 will not be accepted unless an extension request has been approved by the Youth InterACT team prior to the closing date.

How to submit your application

All applications must be submitted via the online 2018-19 Youth InterACT Grant application form on the Smarty Grants website

Hardcopy or email applications will not be accepted

If you are having any difficulty in accessing the application form please contact the
2018-19 Youth InterACT Grant Officer for assistance (02) 6205 3064.

You will need to create a log in to begin your application and you may begin anywhere in the Application Form. Please ensure you save as you go. If an error occurs, please contact the Community Services Directorate Service Funding Support on (02) 6205 5313 during business hours, or email DHCSContractsandGrants@act.gov.au and quote your application number.

Navigating (moving through) the application form

On the right hand side of every screen, there is a box which links directly to every page of the application form. Click on any page to jump directly to that page. You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

Saving your draft application and returning to your draft application

You can press 'save' at any point and log out. When you log back in, your draft application  form will be saved and you can start where you left off.

Submitting your application

The submit button is on the final page. You will not be able to submit your application until all the questions are completed.

Attachments and supporting documents

You may wish to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, on a zip drive, or something similar. If you are not able to upload a document, please contact the Program Officer for support.

Completing an application in a group/team

A number of people can work on an application using the same log in details provided that only one person is working on the application at any given time. Ensure you save your application as you go.

Once you have completed your application it will be submitted to the Program Officer.

PLEASE NOTE: The Program Officer is unable to view your application until it is submitted.All supporting documentation must be submitted with your application.

If your application does not include all required documentation, such as quotes it may be deemed ineligible. You can upload supporting documentation to your application on the page after the declaration and privacy statement.

SmartyGrants provides an online help guide for applicants. This guide will explain the essential steps you need to take to complete and submit your application form. The help guide is accessible on the Smarty Grants Help Guide website

Addendum

Any additional information provided by the Community Services Directorate as part of this grant program will be posted online on the Community Services website

In addition, all applicants that have started or submitted an online application form will be notified by email to the address that is registered with SmartyGrants.

Confidentiality

All material submitted to the Youth InterACT team is provided in confidence. However, the ACT Government may promote successful applicants for the mutual benefit of the
2018-19 Youth InterACT Grant Program and the applicant. Details of applications will not be made available to third parties without permission.

Complaints

What you can expect

A complaint is defined as an expression of dissatisfaction in relation to the application process and/or an unsuccessful application for a grant.

You or your representative have the right to raise your concern/s. This information supports us to improve services and your right to ask questions about the grant application process, as well as the decisions made in relation to an unsuccessful application.

You can expect to:

  • be treated respectfully, fairly and in confidence;
  • have your concerns dealt with as soon as possible;
  • be informed of progress; and
  • be told of the outcome

Further information

Assistance including the use of a computer can be provided for applicants to submit their application online.

For more information please contact the Youth InterACT team during business hours on (02) 6205 3064 or email youthinteract@act.gov.au

For assistance with submitting an application through the SmartyGrants online system please contact the Community Service Directorate’s Service Funding Support team on
(02) 6205 5313 during business hours, or email DHCSContractsandGrants@act.gov.au