I-Day Grants

Guidelines

I-Day Grants

Applications are now open.

Guidelines

Introduction

The ACT Office for Disability is pleased to announce the opportunity for individuals and community organisations to apply for financial support, in the form of a once-only grant to assist in a program or event for the International Day of People with Disability (I-Day) in 2017.

I-Day is held on 3 December each year. I-Day is a United Nations sanctioned day that aims to promote awareness and understanding of disability issues and encourage support for the dignity, rights and well-being of people with disability. I-Day also seeks to increase awareness of the benefits of inclusion of people with disability in every aspect of political, social, economic and cultural life.

Aim

I-Day aims to bring together people with disability, community organisations, businesses, individuals and all levels of government. I-Day unites people in the celebration and acknowledgement of the contributions, skills and achievements of people with disability.

Available Funding

Total funding of $25,000 (GST exclusive) is available in the 2017 round.

Individuals and organisations may apply for a grant up to $5,000 (GST exclusive) to be used for a project or initiative in the 2017-2018 financial year.

Grants are one-off for the programs/services specified and are not intended as a recurring funding source.

Funding Purpose

Projects, activities or initiatives must demonstrate how they will address one or more of the following five (5) priorities:

  1. Create inclusive opportunities for people with disability in the Canberra community.
  2. Showcase the skills, abilities, contributions and achievements of people with disability.
  3. Raise awareness and understanding of disability issues, including raising awareness/prevention of domestic violence and sexual assault against women with disability.
  4. Provide opportunities for people with and without disability to come together, share ideas and network.
  5. Build sustainable options for people with disability to connect with their communities.

A diverse range of activities and events have previously taken place across Australia for I-Day that have been effective in raising awareness, providing information and resources, launching new ventures and celebrating the diversity and talent of people with disabilities. A few examples are:

  • music, dance and drama performances
  • floristy classes & art workshops
  • networking events
  • photographic and short film exhibitions
  • information stalls at hospitals and local shopping centres
  • guest speakers at lunches and BBQs
  • agency open days and morning teas
  • multi-sport competitions and ‘Come and Try’ days
  • awards and competitions such as a poster competition for primary school students
  • bush dances and dance parties and
  • formal launches of new business and resources.

Eligibility Requirements

Organisation Eligibility Requirements

Only organisations that meet all the following eligibility requirements may apply:

  1. be a non-government, incorporated entity that is not-for-profit
  2. have no overdue reporting obligations for any previous ACT Government grant including: evaluations, acquittal reports and audited financial statements
  3. provide a event/program that will be located primarily in the ACT and primarily for the benefit of ACT residents and
  4. have not received funding from another source to deliver or provide the same or similar event/program.Organisations that are not incorporated must be auspiced by an incorporated entity with an Australian Business Number (ABN).Only one (1) application per eligible organisation is allowed.

Individual Eligibility Requirements

Only individuals that meet all the following eligibility requirements may apply:

  1. be over the age of 18 years
  2. provide proof of ACT residency
  3. provide a event/program which will be located primarily in the ACT and primarily for the benefit of ACT residents
  4. have no overdue reporting obligations for any previous ACT Government grant including: evaluations, acquittal reports and audited financial statements and
  5. have not received funding from another source to deliver or provide the same or similar event/program.Only one (1) application per person is allowed.

Obligations of Auspicing Body

The Auspicing Body will:

  1. Be the applicant for this grant funding and if successful contract directly with the Community Services Directorate for the receipt of grant funding, and comply with all grant funding contractual obligations, including the provision of progress reports, final reports and financial acquittal documentation.
  2. Be the entity that will accept the grant funding for the Project and administer the funding in accordance with the Grant Guidelines and Letter of Offer.
  3. Disburse grant funding to the Auspiced Party in accordance with the Grant Guidelines and Letter of Offer and not unreasonably withhold funding from the Auspiced Party for the implementation of the Project.

If you do not comply with the above eligibility requirements, your application will not be assessed for funding.

Exclusions on the use of Grant Funding

Funding will exclude (but not limited to):

  1. equipment and hardware
  2. capital works
  3. projects that do not contribute to the Aim of the Grant Program
  4. ongoing funding
  5. projects where alternative sources of funding are more appropriate
  6. projects that are a duplication of an existing service, program, project or event
  7. projects which have a political or religious purpose or objective
  8. projects that do not occur primarily within the Australian Capital Territory
  9. salaries where the salary form part of the organisations/individual usual responsibility
  10. recurrent operating or maintenance costs for day-to-day operations of the organisation
  11. retrospective costs — projects or purchases which have already taken place
  12. debt payment
  13. commitments such as contracts, hire purchases or rental agreements for any goods beyond the period funded
  14. purchase or lease of real estate
  15. prize money
  16. travelling allowances and
  17. projects which are deemed to be inappropriate and offensive.

Assessment

A Panel of Assessors (Panel) will review all applications and recommend eligibility and priority within the available funds. The Panel will make their recommendation based on the information provided in the application.

All eligible funding applications will be assessed against the following criterion:

  1. Inclusion. The proposal demonstrates how people with disability are included in the development and delivery of the event/program.
  2. Community Capacity. The proposal demonstrates how the event/program will strengthen the capacity of the community to provide further opportunities for people with disability.
  3. Timeframes and Budget. The timeframe is realistic and clearly details the key milestones to achieve the outcome. The budget is realistic and clearly details all expenditure for the event/program and demonstrates value for money.We welcome successful projects that have been held before and provide continuity for I-Day but these applications would be assisted by information about how the events are still relevant and whether there are new elements in their delivery.  Note: an application must meet the minimum scoring threshold in all three (3) criteria to be recommended for funding.Funding decisions are usually notified within sixty (60) days of each funding round closing.

The Panel will consist of the following representatives:

  • One or more representatives with disability.
  • One or more representatives from the Community Services Directorate.
  • One or more representatives from the community.You will be advised of the outcome of your proposal in writing as soon as a decision has been announced by the Minister for Disability.

Accepting a Grant

Grant Requirements

  1. Successful applicants will be required to enter into an Agreement with the ACT Government setting out the terms and conditions for which funding will be provided, including acquittal requirements within the agreed timeframe; this Agreement will be either a Deed of Grant or Letter of Offer.
  2. Funds may be spent only on items and activities specified in the Agreement. Any unspent funds must be returned to the Community Services Directorate.
  3. Grant recipients must ensure that the assistance provided by the ACT Government is appropriately acknowledged in any promotional or other materials. The ACT Government’s Branding Guidelines and “Supported By” logo are accessible at Grants website
  4. If you wish to vary your Agreement in any way, you must first obtain written permission from ACT Office for Disability.
  5. The names, project descriptions and funding amount of all successful applications will be posted on the Community Services Directorate website following the assessment process; by accepting a grant you agree to this requirement.

Acquittal/Reporting Requirements

All successful applicants must expend the funds within the timeframes nominated in the Deed of Grant or Letter of Offer; this is normally twelve months of receipt of funds or at the completion of the activity, whichever is sooner.

An acquittal of the grant must be provided within 30 days of the completion of the grant activity, or by the date specified in the Deed of Grant or Letter of Offer, any unexpended funds are to be returned at the time of acquitting the grant. An acquittal form and reporting form (if required) will be supplied to successful applicants with their Agreement.

We require you to keep ALL receipts and submit them with your acquittal form.

Please note: To be eligible for funding in future grants rounds, applicants must meet all acquittal and reporting requirements.

Insurance

For many projects an organisation must carry at least $10 million in Public Liability Insurance. The requirement to have insurance and the level required is determined by an assessment of the risks and liabilities of the proposal. Usually low risk proposals are not required to have additional insurance. Organisations who apply will be asked to provide a copy of their insurance with the application form. If additional insurance is required successful applicants will be notified in their Deed of Grant or Letter of Offer.

For individuals, successful applicants will be notified in their Letter of Offer if insurance is required.

Important Information for Applicants

Accessibility

The ACT Government is committed to making its information, services, events and venues, accessible to as many people as possible.

If English is not your first language and you require the translating and interpreting services – please telephone 131 450.

If you are deaf or hearing impaired and require the National Relay Service please telephone 133 677 then ask for 133 427.

When to submit your application

  • Applications open Monday 7 August 2017
  • Applications close Monday 4 September 2017

Applications received after 4 September 2017 will not be accepted.

How to submit your application

All applications must be submitted via the online Application Form at Smarty Grants

Hardcopy or email applications will not be accepted.

You will need to create a login to begin your application and you may begin anywhere in the Application Form. Please ensure you save as you go. If you are having difficulty in accessing the online application form or if an error occurs, please contact the Service Funding Support Unit for assistance on (02) 6207 1080 during business hours, or email DHCScontractsandgrants@act.gov.au.

Navigating (moving through) the Community Support and Infrastructure Grants application form

On the right hand side of every screen, there is a box which links directly to every page of the application. Click on any page to jump directly to that page. You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

Saving your draft application and returning

You can press 'save' at any point and log out. When you log back in, your draft application will be saved and you can start where you left off. You must remember your login details.

Submitting your application

The submit button is on the final page. You will not be able to submit your application until all the questions are completed.

Attachments and support documents

You may wish to upload/submit attachments to support your application. For some Categories you will have to include attachments. This is very simple, but requires you to have the documents saved on your computer, on a zip drive, or similar. If you are not able to upload a document, please contact the Grants Program Officer for support.

Completing an application in a group/team

A number of people can work on an application using the same login details provided that only one person is working on the application at any given time. Ensure you save as you go.

Once you have completed your application it will be submitted to the Grants Program Officer.

All supporting documentation must be submitted with the grant application

If your application does not include all required documentation, such as quotes, it will be deemed ineligible. You can upload supporting documentation to your application on the page after the declaration and privacy statement.

Timelines

7 August 2017

Grants open

4 September 2017

Closing date for applications.

Week of 11 September 2017

Panel meets

Week of 18 September 2017

Write to all applicants to advise the outcome of their application.

Week of 13 October 2017

Grant Acceptance documents due

Week of 30 October 2017

Funds forwarded to successful applicants.

Early December 2017

Events take place

Addendum

Any additional information provided by the Community Services Directorate as part of this grant program will be posted online.

In addition all applicants that have started or submitted an online application form will be notified by email to the address that was registered with Smarty Grants.

Complaints

What you can expect

A complaint is defined as an expression of dissatisfaction in relation to the application process and/or an unsuccessful application for a grant.

You or your representatives have the right to raise your concerns. This information supports us to improve services and supports your right to ask questions about the grant application process as well as decisions made in relation to an unsuccessful application.

You can expect to:

  1. be treated respectfully, fairly and in confidence
  2. have your concerns dealt with as soon as possible
  3. be informed of progress and
  4. be told of the outcome.