2018 Reconciliation Day Grants Program

Guidelines

Introduction

The ACT Government maintains its commitment to Reconciliation as outlined in the ACT Aboriginal and Torres Strait Islander Agreement 2015-18, which seeks quality life outcomes for Aboriginal and Torres Strait Islander peoples in the ACT and surrounding region.

The Reconciliation Day public holiday, to be celebrated on Monday 28 May 2018, is the first public holiday nationally to recognise and celebrate Reconciliation. Reconciliation is a holistic approach that encompasses rights, symbolic and practical actions.  Reconciliation is not just about one day each year - Reconciliation is about addressing cultural change, attitudes and beliefs to make sure the ACT is leading the way in including Aboriginal and/or Torres Strait Islander peoples and communities in the development and design of programs and service delivery models as well as building the cultural capacity of organisations to work in a culturally informed way.

All ACT communities and peoples are expected to benefit from reconciliation and recognition of the Reconciliation Day holiday.

The 2018 Reconciliation Day Grants Program is provided to fund community organised, meaningful events in the lead-up to and/or during the Reconciliation Day Public Holiday weekend in 2018.

Aim

The 2018 Reconciliation Day Grants Program aims to support community organised events with a strong focus on:

  1. promoting understanding of Aboriginal and Torres Strait Islander cultures;
  2. celebrating and raising the significance of Aboriginal and Torres Strait Islander cultures;
  3. promoting an understanding of the impact past policies and events have on Aboriginal peoples;
  4. delivering opportunities for children, young people and elders to be involved and have the ability to participate in community events;
  5. establishing opportunities for specific cultural events; and
  6. developing seminars and/or panel discussions on the importance of Reconciliation for all Australians.

Available Funding

Total funding of $50,000 (GST exclusive) is available for this 2018 Reconciliation Day Grants Program round.

These one-off grants are available to assist eligible organisations or individuals to conduct, co-ordinate and/or participate in reconciliation events in the lead-up to and/or during the Reconciliation Day Public Holiday weekend in 2018.

Grants to individuals and organisations are capped at a maximum of $5,000 per individual or organisation.

Grants are one-off for the specified purpose and are not intended as a recurring funding source.

Eligibility Requirements

Eligibility Requirements

To be eligible Applicants must meet the following eligibility requirements:

  • provide an activity/service/program which will be located in the ACT, primarily for the benefit of ACT residents;
  • the entity must have the qualifications, skills, experience and reputational standing to manage the proposed activity/service/program;
  • applicants (or auspice organisations) must have a current public liability insurance policy with a cover of a minimum of $10 million; and
  • have no overdue reporting obligations for any previous ACT Government grant including evaluations, acquittal reports and audited financial statements.

Note: Organisations or individuals that are not incorporated must be auspiced by an incorporated entity with an Australian Business Number (ABN) and/or Indigenous Incorporation Number (ICN).

Obligations of Auspicing Body

An auspicing body is an organisation that accepts legal responsibility including financial accountability for a project. If your organisation is not a legal entity you will need to arrange for an organisation that has legal status to act as an auspicing body.

The Auspicing Body will:

  1. Contract directly with the CSD for the receipt of grant funding for the project and administer the funding in accordance with the Grant Guidelines and Letter of Offer.
  2. Disburse grant funding for the project to the auspiced party in accordance with the Grant Guidelines and Letter of Offer and not unreasonably withhold funding from the auspiced party for the implementation of the project.
  3. Comply with all grant funding contractual obligations, including the provision of progress reports, final reports and financial acquittal documentation

Please note: Only one (1) application per eligible organisation or individual is allowed.

Exclusions on the use of Grant Funding

Funding will exclude (but not limited to):

  • projects that do not contribute to the aim of the 2018 Reconciliation Day Grants Program;
  • ongoing/recurrent funding;
  • projects where alternative sources of funding are more appropriate;
  • projects that are a duplication of an existing service, program, project or event;
  • retrospective costs — projects or purchases which have already taken place;
  • salaries where the salary forms part of the organisations/individual usual responsibility;
  • recurrent operating or maintenance costs for day-to-day operations of the organisation;
  • prize money; and
  • projects which are deemed to be inappropriate and offensive.

Assessment

A Panel of Assessors (Panel) will review all applications and recommend eligibility and priority within the available funds. The Panel will make its recommendation based on the information provided in the application and forward to the Executive Director, Strategic Policy, Community Services Directorate as delegate for the grants program.

All eligible funding applications will be assessed against the following selection criteria:

  • Capacity. The proposal demonstrates that the organisation has the capacity to deliver the activity/service/program and manage the funding.
  • Outcomes. The proposal demonstrates how ACT communities and peoples will benefit from reconciliation and recognition of the Reconciliation Day Public Holiday. As such the proposal must demonstrate inclusion of Aboriginal and Torres Strait Islander peoples and communities in the development of the design of the proposal.
  • Timeframes and Budget. The timeframe is realistic and clearly details the key activities to achieve the outcome. The budget is realistic and clearly details all expenditure for the activity/service/program and demonstrates value for money.
  • Collaboration. The proposal demonstrates collaboration whereby several organisations collectively submit an application to achieve an activity/service/program.
  • Preference will be given to organisations that can demonstrate incorporation of Aboriginal and Torres Strait Islander people and communities into their organisational structures (Designated Board membership, staff and senior management positions, advisory services) to assist the organisation to work in a culturally appropriate manner and in recognition of the need for including Aboriginal and Torres Strait Islander peoples and communities in service design and delivery.

The Panel will consist of the following representatives:

  1. An Aboriginal and/or Torres Strait Islander officer from OA&TSIA.
  2. A representative from the Service Funding Support Unit, Community Services Directorate.
  3. A representative of the Reconciliation Day Council.
  4. A representative of the Aboriginal and Torres Strait Islander Elected Body.

You will be advised of the outcome of your proposal in writing as soon as a decision has been announced by the Minister for Aboriginal and Torres Strait Islander Affairs.

Accepting a Grant

Grant Requirements

Successful applicants will be required to enter into an Agreement with the ACT Government setting out the terms and conditions for which funding will be provided, including acquittal requirements within the agreed timeframe; this Agreement will be either a Deed of Grant or Letter of Offer.

Funds may be spent only on items and activities specified in the Agreement. Any unspent funds must be returned to the Community Services Directorate.

Grant recipients must ensure that the assistance provided by the ACT Government is appropriately acknowledged in any promotional or other materials. The ACT Government’s Branding Guidelines and “Supported By” logo are accessible at www.grants.act.gov.au/acknowledging.

If grant recipients wish to change their approved grant in any way, they must first obtain written permission from CSD.

The names, project descriptions and funding amount of all successful applications will be posted on the Community Services Directorate website at http://www.strongfamilies.act.gov.au/ following the assessment process; by accepting a grant you agree to this requirement.

The names and project descriptions of all successful applicants will be provided to Events ACT for inclusion in a calendar of events.

Acquittal/Reporting Requirements

All successful applicants must expend the funds within the timeframes nominated in the Deed of Grant or Letter of Offer; this is normally twelve (12) months of receipt of funds or at the completion of the activity, whichever is sooner.

An acquittal of the grant must be provided within thirty (30) days of the completion of the grant activity, or by the date specified in the Deed of Grant or Letter of Offer and any unexpended funds are to be returned at the time of acquitting the grant. An acquittal form and reporting form (if required) will be supplied to successful applicants with their Agreement.

All successful applicants are required to keep ALL receipts and submit them with the acquittal form.

Please note: To be eligible for funding in future grants rounds, applicants must meet all acquittal and reporting requirements.

Important Information for Applicants

Accessibility

The ACT Government is committed to making its information, services, events and venues, accessible to as many people as possible.

If English is not your first language and you require the translating and interpreting services – please telephone 131 450.

If you are deaf or hearing impaired and require the Text telephone service (TTY) – please telephone 131 677 then ask for 133 427.

When to submit your application

  • Applications open 9:00am, Monday 12 February 2018.
  • Applications close 5.00pm, Monday 5 March 2018.

Applications received after 5:00pm, Monday 5 March 2018 will not be accepted.

How to submit your application

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All applications must be submitted via the online Office for Aboriginal and Torres Strait Islander Affairs Application Form at: https://dhcs.smartygrants.com.au/ReconciliationDay

You will need to create a log in to begin your application and you may begin anywhere in the Application Form. Please ensure you save as you go. If an error occurs, please contact the Service Funding Support unit on (02) 6205 5313 during business hours, or email DHCScontractsandgrants@act.gov.au.

Navigating (moving through) the application form

On the right hand side of every screen, there is a box which links directly to every page of the Application Form. Click on any page to jump directly to that page. You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the Application Form.

Saving your draft Application Form and returning

You can press 'save' at any point and log out. When you log back in, your draft Application Form will be saved and you can start where you left off.

Submitting your Application Form

The submit button is on the final page. You will not be able to submit your Application Form until all the questions are completed.

Attachments and supporting documents

You may wish to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, on a zip drive, or similar. If you are not able to upload a document, please contact the Program Officer on (02) 6207 8830 for support.

Completing an application in a group/team

A number of people can work on an application using the same log in details provided that only one person is working on the application at any given time. Ensure you save as you go.

Once you have completed your Application Form it will be submitted to the Program Officer.

NOTE: The Program Officer is unable to view your application until it is submitted.

All supporting documentation must be submitted with the grant application.

You can upload supporting documentation to your Application Form on the page after the declaration and privacy statement.

Smarty Grants provides an online help guide for applicants. This guide will explain the essential steps you need to take to complete and submit your Application Form.

A complaint is defined as an expression of dissatisfaction in relation to the application process and/or an unsuccessful application for a grant under this Program.

You or your representatives have the right to raise your concerns. This information supports us to improve services and supports your right to ask questions about the grant application process as well as decisions made in relation to an unsuccessful application.

What you can expect in relation to a complaint

You can expect to:

1.       be treated respectfully, fairly and in confidence;

2.       have your concerns dealt with as soon as possible;

3.       be informed of progress; and

4.       be informed of the outcome.

Other funding sources

The ACT Government provides a range of funding opportunities across a number of ACT Government agencies. Details of other ACT Government funding opportunities can be found at ACT Grants.

Important Information for Applicants

Assistance can be provided for applicants who require help with submitting their application online.

For more information or assistance with completing an application please contact the Office for Aboriginal and Torres Strait Islander Affairs:

Phone: (02) 6207 9784
Email: OATSIA@act.gov.au

If you are having difficulty in accessing the online application form or if an error occurs, please contact the Service Funding Support Unit for assistance:

Phone: (02) 6205 5313
Email: DHCScontractsandgrants@act.gov.au